Executive Office Assistant

Our client is seeking a detail-oriented, proactive individual to provide essential administrative support and project coordination for the Executive Office, including the President & CEO, Chief Operating Officer, and the Board of Directors.

T he position is at the center of the Museum’s operations and this position must be ready to engage with all stakeholders at every level of the institution.

• 5 days in office
• Hours 9 : 00AM 5 : 00PM
• Pay $25-$26 per hour. Salary if / when perm : $45,000 - $55,000

Responsibilities :

• Serve as the main administrative support for the Executive Office, including answering phones, scheduling meetings, filing, drafting memos, preparing briefings, invoicing, greeting guests, and managing lists .
• Coordinate and book travel, including confirming travel itineraries and creating and documenting travel plans.
• Manage the day-to-day office needs, including supply inventory of common-use areas.
• Ensure the Executive Office budgets are efficiently maintained
• Assist in the preparation and submission of institutional and fiscal reports both internally and externally
• Maintain and update Board related materials, including confidential communications
• Correspond with people requesting meetings in ways that communicate respect, care, and discretion
• Other related tasks as needed

Requirements :

• Between 1-3 years of full-time administrative experience with a demonstrated interest in museums, cultural, Jewish, or non-profit organizations
• A positive attitude and an entrepreneurial spirit
• Exceptional organizational abilities and attention to detail
• Ability to prioritize tasks and work accurately to meet deadlines
• Excellent writing and interpersonal communication skills
• Strong judgment and discretion
• Complete Notary Public training and certification, sponsored by the Museum
• Fluency with Office 360 and experience with CRM systems (Raisers Edge or Altru preferred)
• Ability to work occasional evenings and Sundays.

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries.

The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results.

For more information and additional opportunities, visit : solomonpage.com and connect with us on Facebook , and LinkedIn .

Opportunity Awaits.