Executive Assistant - Denver Police Department

Is this the next step in your career Find out if you are the right candidate by reading through the complete overview below.

About Our Job

The Denver Police Department is seeking qualified candidates for the position of Executive Assistant to support the Investigative Support Division.

This position supports the command staff for the Investigative Support Division to the Executive Director of Safety who is responsible for leading the Department of Safety.

The Investigative Support Division encompasses the Vice / Drug Bureau, Gang Bureau, Special Operations, and Special Investigations.

Our mission is to deliver high quality public safety services so all people may share a safe and healthy environment. The Denver Police Department, in partnership with the community, will endeavor to achieve our mission by : Creating powerful crime prevention and reduction strategies;

structuring the organization to promote professional, creative, well-trained, ethical, and accountable employees; and utilizing the most modern and effective practices and methods.

Location : Police Administrative Building 1331 Cherokee St, Denver, CO 80204

Flexible schedule that consists of a Monday-Friday work week. However, this position is not remote, nor will it become so.

Job responsibilities include :

• Answering phone calls daily, providing information to customers and departments; screens telephone calls, transfers calls, takes messages, and the timely return of telephone calls as necessary.
• Takes on added responsibilities when requested, completes multiple work assignments on time, learns new skills to enhance own work, and teaches others.
• Develops short documents to summarize non-technical information and prepares correspondence in response to inquiries for information.
• Communicates with representatives of various city agencies, community / business groups, the public, and / or other stakeholders regarding issues / concerns of major significance and chairs and / or participates on task forces in order to support multi-level management.
• Organizes, monitors, prepares, tracks, updates, and compiles complex internal and external documents and data; organizes and maintains information;
• keeps advised of the current status of any relevant work of the Investigative Support Division and the Commander's Office, and anticipates the Commander's needs by gathering records, reports, correspondence, statistics, or other specific types of information;

maintains calendars, arranges and coordinates appointments, meetings, and conferences, and contacts the appropriate individuals as needed.

• When appropriate, briefs the Commander on subject matter for upcoming meetings or events.
• Creates and prepares spreadsheets that assist with documentation; recommends policies or practices within the scope of responsibility;
• assist with establishing office procedures and methods using standard systems; explains and defends office policies and procedures to a variety of internal and external customers;

maintains, edits, and reviews policies and procedures for grammatical structure and consistency; and types of documents and distributes updates.

Maintain office inventory and coordinate the weekly purchase of supply requests including general office supplies and paper.

Process special supply requests as approved by the Investigative Support Division. Coordinate the specialized ordering of forms, and annual purchases of supplies.

Collect and disseminate the inter-departmental mail to all appropriate units throughout the Investigative Support Division.

The ideal candidate will have :

• Proficiency with MS Excel, Word, Outlook, PowerPoint.
• Extremely high level of integrity.
• Previous experience crafting PowerPoint presentations for Executive Staff.
• Great organization skills.
• Written and oral communication skills.

Below are the minimum requirements used to determine eligibility for this position :

• Education requirement : Graduation from high school or the possession of a GED, HiSET or TASC Certificate.
• Experience Requirement : Three (3) years of clerical or office support work experience that includes two years of specialized / technical experience.
• Education / Experience Equivalency : Additional appropriate education may be substituted for the minimum experience requirements.
• License / Certifications : None.

About Everything Else

Job Profile : CA2177 Executive Assistant I

To view the full job profile including position specifications, physical demands, and probationary period, click here.

Position Type : Unlimited

Position Salary Range : $22.76 - $34.14

Starting Pay : Based on education and experience

Agency : Denver Police Department

Assessment Requirement : Administrative Professional

The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and / or local law.

It is your right to access oral or written language assistance, sign language interpretation, real-time captioning via CART, or disability-related accommodations.

To request any of these services at no cost to you, please contact [email protected] with three business days’ notice.

Applicants for employment with the City and County of Denver must have valid work authorization that does not require sponsorship of a visa for employment authorization in the U.S.

For information about right to work, click here for English or here for Spanish.

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