ADMINISTRATIVE ASSISTANT II

This position provides administrative support for the Office of Undergraduate Education Academic Bridge, Chime and Comet Scholars program.

Overall duties include but are not limited to general office duties, coordinating travel for staff and students, monitoring and maintaining multiple program budgets, purchasing, catering, processing scholarship requests, and occasionally supporting Undergraduate Education program events.

The ideal candidate will have excellent interpersonal skills and the ability to work with people from different backgrounds.

Minimum Education and Experience

Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.

Preferred Education and Experience

The ability to multi-task and prioritize. Experience in higher education, administrative roles preferred but not required.

Above average proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint) is a must. Experience with PeopleSoft is preferred

• Demonstrates initiative and willingness to accept a variety of tasks.
• Strong organizational skills with the ability to multitasExperience in Higher Education and working with different individuals.
• Possesses good time management skills and the ability to make independent decisions and prioritize tasks when given predefined tasks.

Consistently self-directed and able to focus quickly and clearly on assigned tasks

• Asks for help in clarifying or accomplishing tasks, as needed
• Proficient in basic productivity software (including Excel, Word, PowerPoint, etc.) with familiarity in eLearning and MS Teams.

Essential Duties and Responsibilities

This position reports to the Business Manager for Undergraduate Education

• Provide support for the Academic Bridge, Chime and Comet Scholars Programs by assisting with event planning, participating in program activities, and managing multiple projects.
• Maintain and reconcile multiple program budgets by tracking expenses in an Excel spreadsheet.
• Provide support with individual and team travel arrangements, room reservations and catering requests for program events.
• Prepare and submit student scholarship awards, and purchase requisitions, including non-catalog requests, check requests, new vendor setup in PaymentWorks, invoicing, and business and non-business expense reimbursements.
• Assist with Undergraduate Education program events as needed
• One Cardholder and reconciler : ensure all One Card purchases are allowable according to university Card guidelines
• Process all scholarship requests for Academic Bridge, Chime and Comet Scholars programs

Additional Information

After the probationary period, this role may be eligible for a hybrid (partly remote / partly in office) work schedule, subject to business need and manager approval.

May be required to use personal computer and other standard office equipment. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice.

A UT Dallas Remote Work Agreement will be required within 14 days after approval.

What We Can Offer

UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes :

• Competitive Salary
• Tuition Benefits
• Internal Training
• BCBS PPO Medical insurance 100% paid for full-time employees
• PPO and DHMO Dental Insurance Plan PPO plans include ortho benefits
• Vision Insurance
• Long and short-term disability
• TRS Retirement Plan defined benefit plan offering lifetime annuity upon retirement
• Voluntary Retirement Plan Options additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans
• Dental / Vision / AD&D
• Paid time off
• Paid Holidays
• Paid Winter Break
• Fertility Benefits
• Remote Work Options approved by department

All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

Visit https : / / hr.utdallas.edu / employees / benefits / for more information.

If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community.

UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment.

EOE, including disability / veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities.

To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator .