Human Resources Assistant (File Room)

Client : CalOptima Health

Job Title : Human Resources Assistant (File Room)

Duration : 06 Months

Start Date : ASAP

Location : 505 City Parkway West, CA 92868 Onsite

Position Type : Contract

Interview Type : In Person / Web Interview

Ceipal ID : CAL HRA385 IK

Position ID : 385

Department : HR - Admin Services

Description :

• CalOptima Health is seeking a highly motivated an experienced TEMP - Human Resources Assistant (File Room) to join our team.
• Under general supervision, the Human Resources (HR) Assistant (File Room) will be responsible for providing support on human resources initiatives and processes.
• The incumbent will support management through file maintenance and completion of special projects.
• The incumbent will work independently as well as in a team-oriented environment while exercising discretion and maintaining confidentiality.

Duties & Responsibilities :

95% - Administrative Support

• Participates in a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability.
• Assists the team in carrying out department responsibilities and collaborates with others to support short- and long-term goals / priorities for the department.
• Maintains a high level of confidentiality.
• Creates new employee files and retrieves the required materials.
• Maintains employee relations and benefits records and files in a neat and organized manner.
• Maintains I-9 files, background checks and medical test paperwork according to the legal requirements.
• Participates in a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability.
• Assists the team in carrying out department responsibilities and collaborates with others to support short- and long-term goals / priorities for the department.
• Maintains a high level of confidentiality.
• Creates new employee files and retrieves the required materials.
• Maintains employee relations and benefits records and files in a neat and organized manner.
• Maintains I-9 files, background checks and medical test paperwork according to the legal requirements.

5% - Other Completes other projects and duties as assigned

Completes other projects and duties as assigned

Minimum Qualifications :

• High school diploma or equivalent Plus 2 years of human resources experience required.
• An equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also be qualifying.

Preferred Qualifications :

Medium to advanced knowledge of Microsoft Office products.

Knowledge & Abilities :

• Develop rapport and establish and maintain effective working relationships with CalOptima Health's leadership and staff and external contacts at all levels and with diverse backgrounds.
• Work independently and exercise sound judgment.
• Communicate clearly and concisely, both orally and in writing.
• Work a flexible schedule; available to participate in evening and weekend events.
• Organize, be analytical, problem-solve and possess project management skills.
• Work in a fast-paced environment and in an efficient manner.
• Manage multiple projects and identify opportunities for internal and external collaboration.
• Motivate and lead multi-program teams and external committees / coalitions.
• Utilize computer and appropriate software (e.g., Microsoft Office : Word, Outlook, Excel, PowerPoint) and job specific applications / systems to produce correspondence, charts, spreadsheets, and / or other information applicable to the position assignment.

Physical Requirements (With or Without Accommodations) :

• Ability to visually read information from computer screens, forms and other printed materials and information.
• Ability to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication / conversation / responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects, patients and / or equipment 10 to 25 pounds

Work Environment :

• If located at the 500, 505 Building or a remote work location :
• Work is typically indoors and sedentary and is subject to schedule changes and / or variable work hours, with travel as needed.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.

If located at PACE :

• Work is typically indoors in a clinical setting serving the frail and elderly.
• There may be harmful or hazardous environmental conditions present for this job.
• The noise level in this work environment is usually moderate to loud.

If located in the Community :

• Work is typically indoors and sedentary and is subject to schedule changes and / or variable work hours, with travel as needed.
• Employee will occasionally work outdoors in varied temperatures.
• There may be harmful or hazardous environmental conditions present for this job.
• The noise level in this work environment is usually moderate to loud

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