PAYROLL & BENEFITS SPECIALIST

Kwest Payroll & Benefits Specialist Position Description

Position : Payroll & Benefits Specialist

Report to : Payroll & Benefits Manager

Job Description Overview

The Payroll and Benefits Specialist will play a crucial role in managing the payroll and benefits processes for our diverse workforce, including both salaried and hourly team members.

This position requires strong analytical skills, attention to detail, and the ability to handle confidential information with integrity.

The successful candidate will collaborate with various departments to support our team members and ensure compliance with applicable laws and regulations.

Responsibilities

• Payroll Processing :
• Accurately process weekly payrolls for all team members, including regular, overtime, and time off.
• Verify timekeeping records and resolve any discrepancies.
• Ensure proper deductions for taxes, benefits, and other withholdings.
• Prepare and distribute payroll reports to management as needed.
• Benefits :
• Accurately setup and withhold benefit elections inside of payroll.
• Assist with setup during open enrollment periods.
• Create HSA accounts and ensure all account information is sent to team members.
• Reconcile benefit providers monthly invoices.
• Participate in benefit conversation with CFO and benefits team.
• Corporate Credit Card Management :
• Oversee credit card operations across Spectrum (Accounting Software), Expense Track (Expense Report System), and Corpay (Card Management System).
• Handle the creation, management, and deactivation of users and credit cards.
• Proactively monitor for fraudulent activities and initiate disputes as necessary.
• Import transactions into the accounting software monthly and ensure accurate expense reporting and account coding.
• Train new users on the system and provide support to address any issues or inquiries.
• Forward all transactions to the respective managers for review and approval.
• Manage and track late expense reports to ensure timely submission and compliance.
• Compliance and Reporting :
• Maintain compliance with federal, state, and local payroll and benefits regulations, including prevailing wage requirements.
• Prepare and file necessary payroll tax reports and documents.
• Assist with audits and provide documentation as requested.
• Generate and distribute annual tax forms (e.g., W-2, 1095-C) to team members.
• Team Member Support :
• Respond to team member inquiries regarding payroll, benefits, and corporate credit cards in a timely and professional manner.
• Provide guidance and support for payroll, benefits, and corporate credit card-related issues.
• Maintain team member records and ensure data accuracy in the HRIS system.
• Other duties as assigned.

Requirements and Qualifications

• 2 years of experience in payroll processing, preferably in the construction industry.
• Strong knowledge of payroll and benefits regulations and compliance, including prevailing wage laws.
• Excellent attention to detail and strong analytical skills.
• Ability to handle confidential information with integrity and discretion.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Familiarity with construction industry practices and labor agreements is a plus.
• This position is based on a 45-55-hour workweek.
• Must be able to work flexible hours, including evenings and weekends as required.

Working Conditions & Physical Demands

• Frequently required to sit; talk or hear; and use hands to handle, or touch objects or controls.
• Regularly required to stand and walk. On occasion the team member may be required to stoop, bend or reach above the shoulders.
• Must occasionally lift up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• The team member must be able to differentiate and / or identify colors.
• Must have knowledge of occupational hazards in construction field and standard safety practices. Must be able to pass the 30 Hour OSHA testing and First Aid / CPR requirements before starting work.
• Must complete and meet requirements under the physical demands of this job description through a pre-employment physical examination.

About Kwest Group

At Kwest Group, we are driven by a clear mission : to lead the civil construction industry through an unwavering commitment to safety, quality, and customer service.

As a 100% employee-owned company (ESOP), we empower our team members to take ownership of every project, fostering innovation and excellence from concept to completion.

Central to our mission is a steadfast commitment to ensuring zero harm to every team member on every project. This commitment to zero harm is complemented by a comprehensive focus on total human health.

Founded in 2003, Kwest Group has grown from its roots in Port Clinton, Ohio, to become a trusted partner across the United States and the Caribbean.

Our journey is defined by building strong, lasting relationships with our clients, grounded in mutual trust, integrity, and a deep understanding of their unique needs.

Core Values

Our core valuesSafety, Quality, and Customer Serviceare the pillars that support everything we do. These values guide our decisions, shape our culture, and ensure that every project meets the highest standards.

Core Focus

Our core focus is to enrich the lives of our team members by fostering strategic growth and profitability, ensuring a safe, thriving, and values-driven company.

We believe that by investing in our people, we create a foundation for long-term success that benefits our clients, team members, and communities

Our Niche

Kwest Group excels in performing complex civil construction projects safely. Our expertise enables us to tackle the most demanding projects with confidence, delivering exceptional results that our clients can rely on.

Target Market

Our target market includes energy, industrial, public, federal, and rail clients across the United States, with particular emphasis on the Midwest, Appalachia, and Southeast regions.

We remain open to engaging with like-minded partners from any location when the right opportunity arises. We seek clients who exhibit financial stability, align with our core values, foster collaborative relationships, and share a forward-thinking perspective.

Four Uniques

Kwest Group stands out in the industry with our four uniques :

• Safety Priority : Safety is ingrained in our culture and is our foremost commitment on every project.
• Agile Team : Our adaptable and responsive team is capable of quickly adjusting to the evolving needs of our clients and projects.
• Collaborative Construction Services : We foster strategic partnerships and interconnected relationships to deliver superior outcomes.
• Team Integrity Focus : Integrity guides our teams actions, ensuring transparency, fairness, and accountability throughout our organization.

Our dedication to safety and excellence has been recognized industry wide. Kwest Group was honored as the Associated Builders and Contractors (ABC) 2024 Contractor of the Year and has received national safety recognition awards from prestigious organizations like ABC and the Associated General Contractors of America (AGC).

At Kwest Group, we are also dedicated to making a positive impact beyond our project sites. Our Environmental, Social, and Governance (ESG) initiatives reflect our commitment to responsible business practices, from reducing our carbon footprint to fostering a diverse and inclusive workplace.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the team member for this job.

Duties, responsibilities, and activities may change at any time, with or without notice.

Kwest Group maintains a non-discrimination policy for all team members and applicants in every facet of the companys operations.

In compliance with federal and state laws, Kwest Group recruits, hires, trains, and promotes all qualified team members, in all job titles, without unlawful discrimination based on race, color, creed, religion, sex, gender identity or expression, sexual orientation, pregnancy, age, citizenship, national origin, disability, veteran status or genetic information.