Executive Assistant

Overview

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Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The 2,000+ employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions.

From military defense and space exploration to biomedical engineering, lives often depend on the solutions we provide. Our multidisciplinary teams of engineers and scientists work in a collaborative environment that inspires the cross-fertilization of ideas necessary for true innovation.

For more information about Draper, visit www.draper.com.

Job Description Summary

The Executive Assistant provides diverse administrative support to executive management, which includes independent judgment, proficiency at general office procedures, Microsoft Office products, and excellent communication skills.

Duties may include coordination and scheduling, correspondence and presentation preparation, and travel arrangements. Requires highly proficient / advanced administrative skills.

Completes most complex tasks under minimal supervision.

Duties / Responsibilities

• Performs administrative assistant duties for a senior leader.
• Schedules and arranges appointments and meetings, including coordinating documents, refreshments and resources, and conference calls.
• Prepares correspondence, meeting minutes, or executive summaries.
• Maintains files and office supplies, budget records, reconciles and verifies expenses, and completes reimbursements.
• Schedules and arranges meetings / events for internal and external customers.
• Arranges travel reservations and prepares associated paperwork, ensuring all policy and procedures are adhered to.
• Generates, formats, and proofreads documents which are often complex and technical in nature, including correspondence, reports, presentations, memoranda, tables, and charts while ensuring grammatical consistency.
• Answers and screens telephone calls, resolving routine and complex inquiries.
• Communicates executive leader intentions to other employees.
• Assists other administrative / executive assistants and may assist with orientation and training of staff.
• Provides coverage and collaborates with other executive staff team members.
• Performs other duties as assigned.

Skills / Abilities

• Superior communication and computer skills.
• Strong ability to coordinate Outlook calendars.
• Proficiency with databases and Microsoft Office applications (Word, PowerPoint, Excel, and Outlook).
• Knowledge and use of business systems.
• Self-starter, organized, and detail-oriented individual.

Education

High School Diploma or Equivalent required or Associate's Degree in a related field of study preferred.

Experience

7 - 10 years of administrative support experience required.

Additional Job Description

Applicants selected for this position may be required to obtain and maintain a government security clearance.

Job Location

City : Reston

State : Virginia

Postal Code : 20190

Our work is very important to us, but so is our life outside of work. Draper supports many programs to improve work-life balance including workplace flexibility, employee clubs ranging from photography to yoga, health and finance workshops, off-site social events, and discounts to local museums and cultural activities.

If this specific job opportunity and the chance to work at a nationally renowned R&D innovation company appeals to you, apply now at www.draper.com / careers.

Equal Employment Opportunity

Draper is committed to creating a diverse environment and is proud to be an affirmative action and equal opportunity employer.

We understand the value of diversity and its impact on a high-performance culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.

Draper is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

To request reasonable accommodation, please contact [email protected].

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