Accounts Payable Specialist

Job Description

Job Description

Position : Accounts Payable Specialist

Department : Finance

Reports to : Controller

Location(s) : Utopia Office

The Role

Why Does Your Role Matter?

Lectric Ebikes LLC is a rapidly growing company in the electric bicycle industry, committed to delivering high-quality, affordable, and innovative e-bikes.

We are dedicated to sustainability, customer satisfaction, and expanding the accessibility of electric transportation.

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our accounting team. The Accounts Payable Specialist will be responsible for managing and processing all aspects of accounts payable, ensuring that our financial obligations are met accurately and on time.

The ideal candidate will have strong analytical skills, a thorough understanding of accounting principles, and the ability to work collaboratively in a fast-paced environment.

This position will report to the Controller.

Essential Functions for this Role :

Invoice Processing :

Review, verify, and process invoices for payment.

Match invoices to purchase orders and receipts, ensuring accuracy and completeness.

Resolve discrepancies and issues related to invoices, purchase orders, and receipts.

Payment Management :

Prepare and process electronic transfers and payments.

Ensure timely payment of vendor invoices and expense reports.

Monitor accounts to ensure payments are up-to-date and processed according to company policies.

Vendor Relations :

Maintain positive relationships with vendors and suppliers.

Respond to vendor inquiries and resolve payment-related issues promptly.

Reconcile vendor statements and correct discrepancies.

Credit Card and Expense Reimbursement :

Manage and reconcile corporate credit card accounts.

Process employee expense reports and ensure compliance with company policies.

Verify and reimburse approved expenses accurately and promptly.

Financial Reporting :

Assist in the preparation of accounts payable reports and analyses.

Support month-end and year-end closing processes, including accruals and reconciliations.

Maintain accurate and organized accounts payable records and documentation.

Compliance & Internal Controls :

Ensure compliance with company policies, procedures, and internal controls.

Assist with audits and provide necessary documentation and explanations.

Continuously review and improve accounts payable processes and controls.

Ideal Qualifications Include :

Associates’ degree in Finance / Accounting / Business Administration or equivalent experience

2+ years of experience in accounts payable or similar role

Experience with Sage Intacct, bill.com or similar systems

Proficient in excel

Physical Demands :

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.

The team member frequently communicates with internal team members, investors and vendors. Must be able to remain in a stationary position 50% of the time.

Constantly operates a computer and other office productivity machinery such as a copy machine and printer. Occasionally moves items up to 50 lbs. for various projects.

Compensation :

Base salary negotiable (depending on experience)

An annual bonus percentage that varies based on level of experience.

Benefits :

Accrual of PTO per PTO policy (first year of employment accrual of 12 days)

10 Company paid holidays.

Health benefits : medical + dental (Blue Cross Blue Shield of AZ), vision (Unum)

Company paid Life Insurance and Short-Term Disability (Unum) for employee only

Voluntary Life Insurance available for dependents

401k participation (eligibility per plan summary) with company match

Parental Leave

Other company perks such as Electric Vehicle Stipend Program, team lunches, etc

EEO Statement

Lectric eBikes is an equal opportunity employer. Lectric eBikes expressly prohibits any form of unlawful employment discrimination, unlawful employment harassment, and unlawful employment retaliation.

Lectric eBikes is committed to a policy of providing equal employment opportunities ( EEO ) to all employees and applicants for employment without regard to race, color, ethnicity, national origin, age, sex, gender identity, sexual orientation, religion, disability, pregnancy status, veteran status, genetic information, or any other characteristic protected by law.

The terms of this EEO policy apply to all areas of employment, including but not limited to, hiring, placement, promotion, discipline, termination, transfer, leaves of absence, compensation, benefits, training, layoff, and rehire.

Lectric eBikes will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship.

To request reasonable accommodation, contact the Human Resources department at [email protected].

Any employees with questions or concerns about discrimination, harassment, or retaliation should immediately discuss the questions or concerns with the Director of HR or a member of the Executive Team.

Lectric eBikes does not retaliate against employees who report in good faith unlawful discrimination, harassment, or retaliation.

This job description in no way states or implies that these are the only duties performed by the employee occupying this position.

Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their manager / supervisor.

Requirements are representative of minimum levels of knowledge, skills and / or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently.

This document does not create an employment contract, implied or otherwise, other than an at-will employment relationship.