Apprenticeship Program Administrator

Salary : $41.26 - $43.77 Hourly

Location : San Bernardino, CA

Job Type : Classified Management

Job Number : 2425-01431

Department : Professional Development Center

Opening Date : 10 / 18 / 2024

Closing Date : 11 / 17 / 2024 11 : 59 PM Pacific

Work Schedule : Monday - Friday, 8 am - 5 pm, evenings and weekends as necessary

HR Recruiter : Gustavo Chavez - [email protected]

Work Days / Year : 243

Mission Statement : SBCCD positively impacts the lives and careers of our students, the well-being of their families, and the prosperity of our community through excellence in educational and training opportunities.

Funding : THIS IS A CATEGORICALLY FUNDED POSITION. CONTINUED EMPLOYMENT IS BASED ON CONTINUED FUNDING.

Job Description

Please note that the full salary range for the position can be found here, the salary listed on posting is reflective of anticipated starting salary :

Recruitment Timeline (DATES SUBJECT TO CHANGE)

• October 18, 2024 : Applications Open
• Week of January 7th, 2025 : 1st Level Interviews
• Week of January 13th, 2025 : 2nd Level Interviews

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.

Specifications are not intended to reflect all duties performed within the job; however, any additional duties will be reasonably related to this class.

SUMMARY DESCRIPTION

Under the general direction of the appropriate administrator, administers and oversees the District's apprenticeship programs delivered at San Bernardino Valley College and Crafton Hills College.

This position will work with various entities within the Apprenticeship Network.

The Apprenticeship Program Administrator plans, organizes, and coordinates the day-to-day activities and operations of assigned programs.

This position requires communication, organizational, problem-solving, and decision-making skills and traveling throughout California.

Employees in this position receive minimal supervision within a framework of standard policies and procedures.

REPRESENTATIVE DUTIES The following duties are typical for this classification.

• Oversee the daily operations and activities of designated apprenticeship programs.
• Act as the primary liaison between Apprenticeship Network staff, District personnel, training sites, specific programs, and apprentices.
• Develop, nurture, and maintain strong relationships with registered apprentices, pre-apprentices, faculty, and staff across the District and at training sites.
• Assist in recruiting employers and securing industry partner agreements as needed.
• Manage data collection and collaborate with Apprenticeship Networks to ensure apprentice registration and enrollment compliance with Division of Apprenticeship Standards and Department of Labor requirements.
• Analyze and utilize data to produce accurate reports for various stakeholders throughout the year.
• Secure necessary data-sharing agreements for assigned projects.
• Implement continuous improvement processes to drive strategic outcomes and enhance efficiency.
• Coordinate with community partners and provide updates and information about specific programs to key stakeholders.
• Maintain an accurate and detailed calendar of events, deadlines, and schedules related to assigned programs to ensure timely completion of tasks and activities.
• Represent apprenticeship program pathways and opportunities at meetings to support assigned projects.
• Provide a compelling overview of assigned programs, identify and recruit potential participants, develop promotional materials such as brochures, flyers, and social media posts, and present to relevant groups.
• Serve as a resource for data, research, project information, schedules, and other pertinent details.
• Resolve issues and ensure proper implementation of program objectives and policies.
• Coordinate and collaborate closely with other college staff and Apprenticeship Network staff to enhance access to apprenticeship programs for current and prospective students.
• Monitor expenditures in line with project budgets and assist in the development of budgets for assigned projects or programs.
• Compile, analyze, prepare, and submit project reports.
• Maintain and review apprentice records using digital / online databases and software, enabling the tracking of apprentice progress throughout their programs.
• Assess labor market information, stakeholder interests, and existing college resources to make recommendations and implement new programs.
• Perform other duties as assigned.

MINIMUM QUALIFICATIONS

The following generally describes the knowledge and ability required to enter the job and / or be learned within a short period of time in order to successfully perform the assigned duties.

Kn owledge of :

• Principles, procedures, objectives, and best practices of apprenticeship programs.
• Budget implementation, management, and monitoring processes.
• Effective oral and written communication techniques.
• Advanced analytical, interpersonal, negotiation, and organizational skills.
• Interpersonal skills, including tact, patience, and courtesy, especially when interacting with stakeholders from diverse socioeconomic, cultural, disability, and ethnic backgrounds.
• Leadership and supervisory principles, including planning, organizing, assigning, and reviewing work, as well as performance standards, evaluation, discipline, and employee development.
• Standard computer operations and relevant software applications, including database management and word processing.
• Diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.

Ability to :

• Learn and apply District policies and procedures, California Education Code regulations, and state and federal laws, using sound judgment in various procedural situations.
• Administer and oversee the daily operations of the program effectively.
• Build and maintain relationships with external stakeholders and leverage networks and resources.
• Relate effectively to a diverse student population, including varying ages, socioeconomic statuses, cultural affiliations, and ethnic backgrounds.
• Analyze problems, develop effective solutions, and take independent action to achieve successful outcomes.
• Analyze data and prepare comprehensive written and oral reports tailored to various stakeholders.
• Work efficiently under pressure, prioritize tasks, and meet multiple deadlines.
• Communicate clearly and effectively, both orally and in writing.
• Learn from mistakes, implement appropriate corrective actions, and prevent repeated issues.
• Exercise tact, diplomacy, and sound judgment in all interactions with stakeholders.
• Work independently with minimal supervision.
• Establish and maintain cooperative and effective working relationships with others, including those from diverse backgrounds.
• Present information clearly and effectively in various public settings.

Qualifications

Education and Experience Guidelines :

Education / Training :

A Bachelor's degree in education, business administration, human resources, public administration, or a related field from an accredited institution.

Experience :

Three (3) years of years of progressively responsible experience in program administration, workforce development, education administration, or a related field.

Equivalency Provision :

In the absence of a Bachelor's degree, an Associate's degree or completion of sixty (60) units with coursework in education, business administration, human resources, public administration, or a related field from an accredited institution and five (5) years progressively responsible experience in program administration, workforce development, education administration, or a related field from an accredited college is qualifying.

Certificate, License or Registration :

Possession of a valid California Driver's License and eligibility for coverage under the District's Approved Driver Program.

Desired Qualifications

1) Two Years of Project Management Skills.

2) Two Years Experience in Workforce Development or Apprenticeship Management.

3) Two Years of Data Analysis and Reporting Skills.

4) Two Years of Relationship Building and Stakeholder Engagement.

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment :

Work is performed primarily in a standard office setting. Travel within the region is required. Evening and weekend work may be required.

Physical :

• Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time;
• to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and / or pull light to moderate amounts of weight up to 30 pounds;
• to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard;

and to verbally communicate to exchange information.

Vision :

See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents;

and to operate assigned equipment.

Hearing :

Hear in the normal audio range with or without correction.

Employment Requirements

The person selected for hire will be required to complete the following pre-employment requirements :

• Submit to and successfully pass DOJ live scan / fingerprinting. Cost of live-scan services to be borne by candidate.
• Sealed official transcript(s) in envelope from institution or electronic copies emailed directly from institution (for positions with higher education requirement)
• Tuberculosis (TB) risk assessment
• Other pre-employment requirements may be required depending on the position (i.e. certifications or licenses; see job posting qualifications section for details).?

Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the San Bernardino Community College District's?

Administrative Procedures and Board Policies.

You have medical, dental and vision plans from which to choose coverage. You may cover yourself, spouse or domestic partner and eligible children.

Coverage is effective on the first of the calendar month following your date of hire.

HEALTH CARE

Medical Benefits - You may choose between five medical plans :

• Anthem Blue Cross Select HMO (offered at no cost)
• Anthem Blue Cross California Care HMO
• Anthem Blue Cross PPO
• Kaiser Permanente $10 HMO
• Kaiser Permanente $30 HMO

Dental Benefits - You may choose between two dental plans :

• DeltaCare USA HMO (offered at no cost)
• Delta Dental PPO.

Vision Benefits - Vision coverage is provided through EyeMed (offered at no cost)

CASH IN LIEU BENEFIT

The district offers a taxable $250 monthly stipend to a benefits eligible employee who waives medical coverage under SBCCD's group plan because that employee has other group coverage (e.

g., a spouse's plan, parents' plan, or other employer's plan).

LIFE INSURANCE

Term Life and Accidental, Death & Dismemberment (AD&D) Insurance - The district provides a $50,000 basic term life insurance policy and $50,000 of basic accidental death and dismemberment (AD&D) policy.

The district pays the full cost of this coverage. Coverage is automatic and effective on the first of the month after your date of hire.

Employees are also provided opportunity to enroll in optional term life and AD&D policies for themselves as well as spouse / domestic partner and children.

VOLUNTARY BENEFIT PLANS

The district partners with American Fidelity to administer the district's voluntary benefit plans which include :

• Disability insurance
• Cancer insurance
• Accident insurance
• Flexible spending accounts

PRE-TAX RETIREMENT SAVINGS PLAN - As a district employee, you have two voluntary retirement savings plans available to you, which allow you to invest pre-tax dollars to supplement your CalPERS Retirement Plan benefit.

They are a 403(b) plan or 457(b) plan.

You may participate in one or both of the plans. Each is governed by a different section of the IRS Code resulting in different rules and provisions.

SchoolsFirst Federal Credit Union is the districts third party administrators for all retirement savings plans.

RETIREMENT PLANS

CalPERS Retirement Plan - The California Public Employees Retirement System (CalPERS) is a defined benefit retirement plan that provides lifetime benefits based on members' years of service, age, and final compensation.

Full-time employees in non-academic positions appointed for at least six months, or part-time employees working at least 50% and appointed for at least one year, are automatically enrolled in the CalPERS retirement plan.

Depending on hire and / or membership date, employees are placed in one of two membership categories : Classic or PEPRA.

For more information on CalPERS :

Classic Membership Retirement Formula Employee Contribution %

CalPERS member prior to 1 / 1 / 13 2% at age 55 7% of base bay

PEPRA Membership

CalPERS member on or after 1 / 1 / 13 2% at age 62 7% of base pay

CalSTRS Retirement Plan - The California State Teachers Retirement System (CalSTRS) is a defined benefit retirement plan that provides lifetime benefits based on a member's years of service, age and final compensation.

Full-time employees appointed to academic positions are automatically enrolled in the CalSTRS retirement plan. Depending on hire and / or membership date, employees are placed in one of two membership categories.

Retirement Formula Employee Contribution %

CalSTRS member prior to 1 / 1 / 13 2% at age 60 10.25% of base bay

CalSTRS member on or after 1 / 1 / 13 2% at age 62 10.205% of base pay

Describe your experience with project management. Be sure to include length time.

Describe your experience in workforce development or apprenticeship management. Be sure to include length of time.

Describe your experience with data analysis and reporting. Be sure to include length of time.

Describe you experience with relationship building and stakeholder engagement. Be sure to indicate length of time.

Required Question