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Office Administrator
Office AdministratorMAVi • Lenexa, KS, US
Office Administrator

Office Administrator

MAVi • Lenexa, KS, US
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Job Description

Job Description

Benefits :

  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance
  • 401(k)
  • Bonus based on performance

Position Summary :

MAVi is an established family-owned audiovisual technology business. Our core values and focus are customer-centric, intending to create exceptional experiences and deliver best-in-class customer support.

We are seeking a detail-oriented, organized, and proactive Office Coordinator to manage day-to-day administrative operations and ensure the smooth running of our office processes. The ideal candidate will play a key role in creating a productive work environment, supporting internal teams, and serving as a primary point of contact for clients, vendors, and staff.

Key Responsibilities : Include but not limited to

  • Serve as the first point of contact for office-related inquiries.
  • Calendar management (Google / D-tools).
  • Assist with project coordination, scheduling, procurement, and billing.
  • Manage project inventory tracking throughout the project lifecycle.
  • Coordinate service ticket creation, scheduling, and invoicing.
  • Organize and schedule meetings, appointments, and events.
  • Assist with onboarding new employees and maintaining office records.
  • Handle incoming and outgoing mail, packages, and deliveries.
  • Manage office supplies, inventory, and ordering processes.
  • Liaise with vendors, service providers, and building management.
  • Maintain a clean, organized, and professional office environment.

    • MAVi operates in a fast-paced and dynamic industry. Your priorities can shift at a moments notice. You must be comfortable with this and willing to be an active participant in juggling multiple demands. You will always be expected to treat our clients with patience and empathy no matter how big or small their issues.

    Job Requirements :

  • 5+ years administrative, executive assistant, or office coordination experience
  • 3+ years of experience with customer service
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office software.
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication skills.
  • Resourceful and able to work through challenging situations
  • Ability to work efficiently with minimal supervision
  • Friendly, approachable, and professional demeanor.
  • Dedicated to details and follow-through
  • Ambition to strive for 100% client satisfaction at all times

    • Culture Fit :

  • Do you believe theres always room for improvement? We continually strive for perfection in the client experience.
  • Do you believe in a culture of service? We pride ourselves on the level of service we provide and insist that every member of our team prioritizes client service above all else.
  • Are you happy to lend a helping hand? Service can be a thankless business - your drive to help needs to come from within.
  • Do you pick up the ball that someone else may have dropped? We are seeking individuals who are dedicated to the company's goals, extending beyond their job responsibilities.
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    Office Administrator • Lenexa, KS, US

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