Executive Assistant to the CFO

Reporting directly to the CEO, the Executive Assistant will serve as a key liaison to the Board of Directors and senior management teams, coordinate executive outreach and external relations, and oversee special projects. The position will start off in the office with the opportunity to work in a hybrid setting (3 days in the office).

Essential Duties & Responsibilities

• Manage and maintain the CEO’s calendar, appointments, and travel.
• Anticipate scheduling conflicts and prioritize meetings effectively.
• Coordinate internal and external meetings with senior stakeholders.
• Be the primary point of contact between the CEO and internal / external partners.
• Draft, review, and manage emails, reports, memos, and other communications.
• Handle highly confidential information with discretion.
• Plan and coordinate complex domestic and international travel, including itineraries, accommodations, and logistics.
• Process travel expenses and reimbursements.
• Prepare briefing materials, agendas, and presentations for meetings.
• Record meeting notes, track action items, and ensure timely follow-up.
• Attend select meetings on behalf of the CEO, as needed.
• Monitor progress on key deliverables and help drive completion.
• Support strategic initiatives and assist in planning company events.
• Collaborate with other departments on CEO-led projects.
• Uphold and promote the company’s core values in all interactions.

Qualifications

Salary is between 100-120K + 401(k) plan with up to 5% employer match. Flexible Spending Account (FSA) and pre-tax transit benefits. 80% employer-covered medical, dental, and vision insurance