Admin Assistant

For further inquiries regarding the following opportunity, please contact one of our Talent Specialists

Meghna at (224) 369-4230 Sivanesan at (224) 369-0756

Title : Admin Assistant

Location : Bellevue, WA

Duration : 6 Months with possible for contract to hire (100% Onsite) Description : This role comprises of 30% administrative / accounting and 70% clerical tasks.

It is more a facility role rather than a receptionist / front desk office. The person in this role will not be 100% sitting at the front desk.

Other tasks like product scanning, packaging, and assembling / disassembling are performed at the part of the building. It may also involve some weightlifting up to 20 pounds.

Department : Finance and Accounting

PURPOSE OF JOB :

The Department Coordinator is responsible for performing a range of clerical and administrable tasks to support daily operations in an office setting.

This role serves as the point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands. The idea candidate should be adept at multitasking and be able to handle both administrative and clerical responsibilities effectively.

JOB DUTIES / RESPONSIBILITIES :

Responsibilities include, but are not limited to :

• Oversee guest experience, sorts incoming mail and packages.
• Provide general administrative and clerical support.
• Maintain the Bellevue office condition and cleanliness and arrange necessary work orders for repairs.
• Perform vendor invoice data entry, vendor payment, and employee expense reimbursement.
• Assist with Accounts Receivable invoice mailing.
• Assist various departments with administrative / clerical tasks.
• Inspect and perform quality check on returned products.
• Assemble / disassemble package / products and ship to vendor.
• Distribute, scan, and ship demo product to customers.
• Organize and maintain physical filing system.
• Organize office layout, purchase office supplies, and maintain proper stock levels.
• Other tasks as assigned.

SKILLS, ABILITIES AND OTHER REQUIREMENTS :

• Excellent knowledge of Excel and Office applications.
• Oral and written communication skills.
• Excellent analytical, organizational, interpersonal, and problem-solving skills.
• Ability to work with people at all levels of the organization.
• Self-starter with ability to work independently with minimum supervision.

QUALIFICATIONS :

• AA / BA Degree
• 1-3 years of relevant experience in an office setting
• Must have the highest level of integrity and business ethics.
• Strong verbal and written communication skills. Ability to tailor and deliver messages at various levels within the organization.

Purpose of this Role & Key Requirements / Day to Day life :

This position will be responsible for maintenance, shipping, and billing within this office setting. This person will sit at the front desk, admin work, will also perform accounts payable, data entry, and printing checks, physical filing system.

Top Skills

• Microsoft office Suite, Excel
• Accounting software
• Office setting

Medical Devices Industry Experience : Not required

Education : High School

No of Years if required Experience : 1 to 3 years of experience

Interview Process : 1st round is video call with Managerfor 45 minutes and 2nd round is onsite but not decided yet

Hours of Operation : Normal

Travel Involved No