Details :
Job Title : Administrative Assistant I
Location : Rodeo, CA
Zip Code : 94572
Keywords : #administrativeassistant #refineryjobs
JOB RESPONSIBILITIES :
- Takes ownership for safety of assigned work area
- Performs data entry into the Computerized Maintenance Management System (SAP)
- Organizes and archives equipment records and documents located in file cabinets
- Selects and scans hard copy documents for scanning into the Document Management System (Livelink)
- Attach Central Records Livelink webpage to corresponding equipment in SAP
- Uses alphabetical and numerical systems to organize paper and electronic records documents.
- Check paperwork, digital forms, and files, updating or correcting documentation as needed.
- Updates filing systems and devises new filing and organizational and storage systems for data and documents as needed.
- Secures and protects the privacy of documents.
- Scan paper documents and verifies that scanned documents are clear and legible.
- Processes requests for files and data.
- Discards documents when required in accordance with retention schedule.
- Operates office equipment.
- Looks for ways to improve filing systems and designs forms and templates for data entry.
- Types and performs data entry.
- Checks and corrects documentation and placement of previously filed documents.
- Other administrative duties as required.
- Supports Central Records and / or Maintenance Department as needed
REQUIRED QUALIFICATIONS :
- Legally authorized to work in the US
- High School Diploma Required
- 1 or more years of experience working in an administrative or documentation related role in support of a commercial or industrial business
- Demonstrates strong organizational skills.
- Self-motivated, proactive, creative, results oriented, strong attention to detail.
- Strong interpersonal and communication skills.
- Able to interact with all levels, diverse groups, and people.
- Integrity, discretion, and respect for confidentiality and privacy
- A dedication to preserving information and materials
- Adept typing, word-processing, and data entry skills
- Ability to read and understand a wide range of materials
- Proficient in the use of a Personal Computer on a Local Area Network.
- Computer skills required : Excel, Word, Outlook, Power Point, Adobe, Shared file, and Livelink. Ability to learn SAP, MS Access
- Proficient in speaking, reading, and writing English
- Ability to type 30 words per minute
- Ability to lift 20 pounds to shoulder level
EOE / F / M / D / V
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