Receptionist

Job Description

Seeking an Administrative Assistant to oversee routine and advanced duties and providing support to other teams. They work closely with administrators and other employees to organize files, create correspondence and prepare reports or documents.

Their job is to complete a range of clerical tasks including managing calendars, sorting mail and preparing invoices. Administrative assistants may also be responsible for helping to plan events and managing their supervisors' schedules.

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate meetings
• Collate and distribute mail
• Prepare communications such as memos, emails, invoices, reports and other correspondence
• Write and edit communications, from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage accounts

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.

We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

To apply please email your resume to kspeier@ultimatestaffing.com