Office Manager

Since 2012, Giving Home Health Care has helped individuals impacted by conditions contracted while working in nuclear energy programs for the Department of Energy achieve compassionate and personalized in-home health care.

We are a fast-growing, leading health care organization with services offered in Arizona, Colorado, Kentucky, Missouri, Nevada, New Mexico, Tennessee, Texas, and Utah.

You'll be a perfect fit for our team if you are a caring and compassionate individual, someone who takes a patient-first approach, and values collaborative, mission-driven work.

If that sounds like you, apply now and become part of our team at Giving Home!

The Office Manager at Give Home Medical Equipment will be responsible for managing the daily operations of the office, ensuring a well-organized, professional, and efficient work environment.

This role will support the Executive Director by performing executive assistant duties, manage administrative tasks, and oversee the general upkeep of the office.

The Office Manager will also serve as the primary point of contact for visitors and staff, handling inquiries and ensuring smooth communication within the organization.

Responsibilities

• Oversee the general upkeep of the office space, including maintaining a clean, organized, and efficient working environment.
• Serve as an executive assistant to the Executive Director by managing calendars, scheduling meetings, preparing reports, and handling confidential information.
• Greet and assist visitors, clients, and vendors as they arrive, ensuring they are directed to the appropriate department or staff member.
• Manage office supplies and inventory, ordering new supplies as needed to ensure the office remains well-stocked.
• Coordinate and assist with company events, meetings, and training sessions, including logistical arrangements and material preparation.
• Handle incoming and outgoing mail and packages, ensuring proper distribution and timely response.
• Assist with onboarding new hires and managing office policies.
• Monitor office equipment (printers, fax machines, etc.) to ensure they are functioning properly and arrange for maintenance or repairs as needed.
• Liaise with vendors and service providers to ensure timely payment and resolution of any office-related issues.
• Develop and enforce office policies and procedures to improve efficiency and maintain compliance with company standards.
• Assist with special projects as assigned by the Executive Director, including research, data entry, and reporting.
• Adjusted work schedule may occasionally be required to accommodate company needs.
• Potential risk of occupational exposure to hazardous chemicals, blood, or other potentially infectious materials. During the performance of some job duties, it may be required that personal protective equipment (PPE) be worn.

Qualifications

• Minimum of 3-5 years of experience in office management, administrative support, or a similar role, preferably in a healthcare setting.
• Proven experience assisting senior leadership with administrative duties such as scheduling, correspondence, and report preparation.
• Strong ability to manage multiple tasks, prioritize responsibilities, and ensure deadlines are met in a fast-paced environment.
• Excellent verbal and written communication skills, with the ability to interact professionally with all levels of staff, visitors, and external stakeholders.
• Demonstrated experience providing high-level customer service to both internal and external clients.
• Proficiency with office software, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office equipment.
• Ability to adapt to changing priorities and work independently while supporting team initiatives

Benefits

• Company holidays, floating holiday, and birthday holiday
• Vacation (PTO) and Sick Days
• Competitive benefit plans
• Company paid STD and LTD
• Tuition reimbursement program
• Monthly cell phone reimbursement
• 401(k) with matching
• Being a part of a growing company!
• Working with incredible patients and their families!

In order to ensure the life-changing care our patients require, we know that we must have a team of exceptionally caring and passionate individuals who are committed to advocating for and empowering those in need.

To develop an exceptional team, we are dedicated to ensuring we provide each team member with a collaborative company culture, competitive benefits and compensation, and growth opportunities to develop their skills and advance their career.

If you are ready to embark on a rewarding journey and be part of an organization that makes an impact on patients' lives, we encourage you to apply for a position at Giving Home today!

Giving Home is dedicated to fostering an inclusive and equitable work environment. We adhere to all applicable federal, state, and local pay transparency laws to ensure fair compensation practices.

Giving Home is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

Our employment practices are designed to provide equal opportunity at all stages of employment, including hiring, promotion, training, compensation, and termination.

Giving Home is committed to maintaining transparent compensation practices and regularly reviews our policies to ensure compliance with evolving laws and best practices.

We value the contributions of our employees and strive to provide a work environment where everyone feels respected, valued, and fairly compensated.

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