Manager, Payroll & HRIS

Job Type

Full-time

Description

Why Everstory

At Everstory Partners, our mission is to create supportive spaces where individuals and families can find solace, meaning, and hope in the midst of loss.

At the heart of our mission is a deep understanding of the profound and complex nature of grief. Every person's journey through loss is unique, and we are committed to providing compassionate and personalized support.

We also believe that grief is not a problem to be solved or a burden to manage alone, but rather a natural and beautiful part of the human experience.

Backed by our national strength and our local partners' role is to be a steady presence, a source of comfort and guidance, and a partner in celebrating the life and legacy of the person who has passed.

The Impact You Will Make

The Payroll & HRIS Manager is responsible for the overall supervision, performance, and accomplishments of the HRIS System and Payroll Department.

In this role, you will perform the day-to-day administrative and leadership duties for the Payroll Department and offering support to team of Payroll Specialists daily.

This role is crucial for ensuring the efficiency and effectiveness of our HR technologies as we continue to grow and integrate new teams and processes.

Essential Duties and Responsibilities :

Payroll

Manages the Payroll Department : conducts weekly one on one's with each team member : participates in performance reviews, talent mapping and merit increase process for the team;

and hires and trains Payroll Specialists as needed.

• Processes payroll for nearly 3,000 employees on a bi-weekly basis : constructs payroll import sheets for monthly, quarterly, annual and ad hoc bonus incentives;
• monitors and resolves payroll discrepancies, investigating and resolving issues according to department service level agreements;

and reports final payroll amount to Executives.

• Processes checks and direct deposit advices, assists with garnishments and initiates local tax accounts.
• Manages pay card inventory and process.
• Runs GL and Wage reports.
• Serves as the main contact for auditing purposes and conducts weekly payroll audits.
• Creates and manages internal handbook and SOPs on payroll guidelines and processes.
• Coordinates department projects.

HRIS

• Confirms accuracy and integrity of all data entered, maintains data in HRIS systems and databases and assures information is available on a timely basis.
• Assists with projects such as data and workflow management, performance and compensation administration, learning management delivery, and training, and act as a liaison between Information Technology, Finance, and all Human Resource functions (recruiting, people development, people operations, and total rewards.
• Manages permissions, access, personalization, and similar system operations and settings for HRIS users.
• Acts as the lead on any HRIS migrations or enhancements as needed by the organization.
• Develop, process and maintain periodic reports of employee record data.
• Engage in audits as needed and required.

Requirements

• High School equivalency required with 5+ years' experience in a Payroll Department with leadership and / or supervisory experience.
• Bachelor's degree in HR, IT, Business, or related field is preferred.
• 2-5 years of experience in HRIS management, preferably with experience in Paylocity or similar HRIS / ATS platforms.
• Ability to effectively supervise others, including hiring, training, assigning work, managing performance, counseling, and disciplining.
• Demonstrate ability to handle confidential employee information with discretion and good judgment.
• Strong analytical and problem-solving skills are essential; advanced knowledge of Excel is a must.

Core Competencies :

Compassion - Genuinely cares about people; is concerned about their work and non-work problems; is available and ready to help;

is sympathetic to the plight of others not as fortunate; demonstrates real empathy with the joys and pains of others.

Customer Focus - Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services;

acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.

Ethics and Values - Adheres to appropriate (for the setting) and effective set of core values and beliefs during both good and bad times;

acts in line with those values; rewards the right values and disapproves of others; practices what he / she preaches.

Role Competencies :

Process Management - Good at figuring out necessary process to get things done. Knows how to organize people and activities.

Understands how to separate and combine tasks into efficient workflow. Knows what to measure and how to measure it. Can see opportunities for synergy and integration where others can't.

Can simplify complex processes.

• Functional / Technical Skills - has the functional and technical knowledge and skills to do the job at a high level of accomplishment.
• Managing and Measuring Work - clearly assigns responsibility for tasks and decisions. Sets clear objectives and measures.

Monitors process, progress, and results. Designs feedback loops into work.

Timely Decision Making - makes decisions in a timely manner, sometimes with incomplete information and under tight deadlines and pressure.

Able to make a quick decision.

Problem Solving - Probes all fruitful sources for answers. Is excellent at honest analysis. Looks beyond the obvious and doesn't stop at the first answers.

Work Environment :

On-Site at Support Center, M-F required.

Our Investment in You

Everstory Partners is proud to provide our employees with a quality work environment and opportunity for both personal and professional growth.

As part of our ongoing commitment, we offer a competitive benefits package for our Full-Time Employees including : Medical, Dental, 401k with a company match, Life, Short-Term Disability, Long-term Disability, Vision, Tuition Reimbursement, Employee Discount Programs, Generous PTO Programs, Volunteer Opportunities & much more!

Everstory Partners is an Equal Opportunity Employer and is committed to employing a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, military or veteran status, gender identity or expression, or any other basis protected by local, state, or federal law.