Accounts Payable Specialist

We are seeking an experienced Accounts Payable Specialist to join a dynamic team in the manufacturing apparel industry. The ideal candidate will play a crucial role in managing the full accounts payable cycle, ensuring accurate and timely processing of invoices, and maintaining strong relationships with vendors.

This position requires a detail-oriented individual with a strong understanding of the unique financial needs and challenges within the apparel manufacturing sector.

Key Responsibilities

• Process and manage accounts payable transactions, including the coding, entering, and reconciling of invoices
• Match purchase orders with invoices and ensure accuracy in pricing, quantities, and terms
• Prepare and execute payments via checks, ACH, or wire transfers in a timely manner
• Handle vendor inquiries and resolve any discrepancies related to invoices or payments
• Assist with month-end closing activities, including the reconciliation of AP sub-ledger to the general ledger
• Maintain and organize financial documents and records for audit purposes
• Collaborate with internal departments, such as procurement and inventory, to ensure proper documentation and approval of expenses
• Monitor and report on key metrics related to accounts payable, such as aging reports and cash flow projections
• Support the finance team with special projects and process improvements as needed

Requirements

• 3+ years of experience in accounts payable, with a focus on manufacturing and / or apparel industry
• Strong understanding of the manufacturing process and its impact on accounts payable
• Proficiency in accounting software and ERP systems (experience with insert specific software is a plus)
• Excellent attention to detail and strong organizational skills
• Ability to work independently and as part of a team in a fast-paced environment
• Strong communication and interpersonal skills, with the ability to build and maintain relationships with vendors and colleagues
• Advanced Excel skills, including VLOOKUPs, pivot tables, and data analysis
• Knowledge of GAAP and accounting best practices

Why Join Us?

• Opportunity to work in a growing company within the apparel manufacturing industry
• Competitive salary and benefits package
• Collaborative and supportive work environment
• Room for career growth and professional development

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact [email protected] .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity.

You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ( we, our, or Vaco ) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to :

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

The individual may also be eligible for discretionary bonuses.