Facilities Assistant/Meeting Coordinator

JOB TITLE : Facilities Assistant / Meeting Coordinator

Location : North Fort Myers, FL

Work Hours : M-F 6 : 30am - 3 : 30pm

Our benefits include :

• Company-wide annual incentive plan
• Medical, vision and dental insurance
• 401(k) plan with a generous 6% company match
• Company funded Pension Plan
• On-site wellness / medical facility
• Company paid Short & Long-Term Disability insurance
• Health Savings Account with an employer contribution
• Flexible Spending Accounts
• Paid time off and paid holidays
• Wellness program with financial rewards
• Tuition reimbursement
• Group life insurance
• Critical Illness and Accident Insurance

LCEC provides reliable, cost-competitive electricity to more than 242,000 customers throughout a five-county service territory located in Southwest employ approximately 445 skilled employees and are one of more than 900 electric distribution cooperatives located throughout the United has been recognized locally and statewide as an industry leader and continually receives acknowledgment for the work that our employees do in the community along with other civic, environmental and professional honors.

Position Summary : The Facilities and Property Management Associate is responsible for providing meeting setup services for all company-related functions and to order and pick up all supplies, food, and beverages needed for various meetings.

This position will also perform various administrative duties in support of the Office Support Services department as needed to include providing backup for mail services.

Position Responsibilities

• Perform all preparatory duties related to company functions and meetings. Provide setups for these events and assist the Administrator, Property Management when needed with all other duties as assigned.
• Order supplies, food, and beverages as needed, and maintain stock / inventory of all items needed for meetings.
• Maintain schedule of daily meetings.
• Inspect all breakrooms, conference / meeting rooms as needed to assure they are properly sup-plied and have clean linens in place.

Clean up after meetings for items such as tabletops, linens, and dishes / silverware (when needed). Provide daily cleanup throughout the building and help keep floor areas safe for employees and visitors.

• Provide backup / additional support for prepping, scanning / importing, indexing, quality checking, retrieval, shredding, storing, and destroying documents / boxes from all departments.
• Provide backup / additional support for processing incoming and outgoing mail; receiving, sorting, picking up, and distributing interoffice mail;

and delivering and picking up items at external locations as requested.

• Perform Office Support Services Duties to include but not limited to printing, binding, scanning, meeting preparation, records management duties (onbase / NISC), office supplies distribution and ordering.
• Assist in planning, developing, and maintaining healthy snacks and meals for LCEC-associated activities, as requested, as part of LCEC's Wellness Plan.
• Maintain effective working relationships with employees and customers at all levels within LCEC. Ensure smooth operations, productive communications, and effective understanding during all interpersonal contacts.

Provide current and accurate information to all requesters, courteously and in a timely manner. Maintain a professional demeanor at all times.

Other misc duties as needed and requested by Facilities and Property Management supervisory staff.

Education

High School Diploma or the equivalent. (Required)

Work Experience

• Two (2) years' experience in all types of meeting preparation to include ordering food / supplies from vendors and food service providers. (Required)
• Two (2) years’ experience in all type of office administrative work. (Required)
• One (1) year experience with Microsoft Office Suite, including Word, Outlook, PowerPoint, and Excel. (Preferred)

Knowledge, Skills, and Abilities

• Ability to properly manage sensitive and confidential information. (Required)
• Ability to efficiently manage time and multiple job responsibilities. (Required)
• Attention to detail, organizational skills, and excellent follow-up skills. (Required)
• Good problem-solving skills. (Required)
• Excellent customer service and communication skills. (Highly Required)
• Ability to collaborate effectively with others and to work independently. (Required)
• Proficiency with operating and troubleshooting standard office equipment, including all audio-visual areas (laptop, LCD projectors). (Preferred)
• Training in healthy meal planning and Servsafe. (Preferred)
• Ability to anticipate and plan ahead for future needs / requests for upcoming meetings and needed supplies. (Preferred)
• Ability to handle scheduling conflicts in a professional and courteous manner. (Preferred)

Licenses

Must possess and maintain a valid Florida driver’s license throughout employment.

Physical Demands and Working Environment : The physical demands and working environment characteristics described here must be met by an employee to successfully perform the essential functions of the job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands : Standing Frequently,

Walking Frequently,

Sitting Frequently,

Lifting Occasionally up to 40 lbs,

Carrying Occasionally,

Pushing Frequently,

Pulling Occasionally,

Climbing Rarely,

Balancing Rarely,

Stooping Occasionally,

Kneeling Rarely,

Crouching Occasionally,

Crawling Occasionally,

Reaching Occasionally,

Handling Occasionally,

Grasping Occasionally,

Feeling Rarely,

Talking Frequently,

Hearing Constantly,

Repetitive Motions Frequently,

Eye / Hand / Foot Coordination Frequently.

• Working Environment : Frequently Air-conditioned office environment, Rarely Extreme cold, Occasionally Extreme heat, Occasionally Humidity, Rarely Wet, Occasionally Noise, Rarely Hazards, Rarely Temperature Change, Rarely Atmospheric Conditions, Rarely Vibration.
30+ days ago