Construction Project Coordinator

Position Title :

Construction Project Coordinator

Location : Lakeland, FL

Job Description :

Adena Corporation is a nationally recognized leader in construction and specialty fabrication, delivering large-scale projects in steel, concrete, industrial, and themed / ride industries. We're seeking a detail-oriented Construction Project Coordinator to join our Industrial and Ride & Steel divisions. In this role, you'll handle billing, job setup, and financial tracking while supporting proposals, manpower monitoring, and weekly reporting. You'll also maintain organized project documentation and serve as a key communication link between Project Managers, clients, subcontractors, and corporate staff. Advanced Excel skills are essential for success.

Must be authorized to work in the United States

Drug-Free Workplace

Responsibilities :

• Enter and process payroll / timecards to ensure accurate labor cost allocation.
• Manage billing functions, including invoicing, job billing, and back-charging contractor services to clients.
• Add and maintain job phase codes and Excel tracking sheets for accurate project coding and financial reporting.
• Monitor quotes and prepare weekly departmental reports on financial projections.
• Coordinate job setup procedures, including purchase orders, approvals, and project directories.
• Support Project Managers and Estimators with qualification documents, proposals, estimates, and bid submissions.
• Request, track, and maintain subcontractor prequalification and bid bond forms.
• Manage project logs (NOC, NOF, submittals, and closeout paperwork).
• Provide administrative support such as maintaining project files, resolving service tickets, and administering office supplies and marketing materials.
• Act as a liaison between Project Managers, clients, subcontractors, and corporate staff to ensure smooth project coordination.
• Adhere to company safety policies to promote a safe work environment.
• Perform other duties as assigned.

Requirements :

EOE :

Equal Opportunity Employer. Equal employment opportunity, including veterans and individuals with disabilities.

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