Hr Manager - Executive Assistant

We’re looking for a highly-driven, organized, and personable human resources manager to play an important role on our team.

You’ll be responsible for managing our non-profit's HR and Payroll functions. This role recruits and onboards new staff members, processes semi-monthly payroll, and is responsible for managing agency benefits, taxes, and required reporting.

Additionally, the role oversees staff off-boarding, maintains all HR-related files, and ensures compliance with employment laws and regulations.

The Human Resource Manager / Executive Assistant also serves as the liaison to the Board of Directors and supports the Executive Director.

Compensation : $50,000 - $53,000

$50,000 - $53,000

Responsibilities :

HUMAN RESOURCE MANAGEMENT

• Provide strategic oversight of all HR functions, review HR software needs and vendors, make recommendations, and implement changes when necessary to improve efficiency and accuracy
• Post jobs, screen applicants, and coordinate interviews
• Conduct background checks on new hires and check references
• Follow current processes for interviews, utilizing checklists for both staff hires and terminations
• Ensure all staff IT needs are met during staff onboarding and offboarding
• Manage functions of semi-monthly payroll in coordination with third-party administrator, including health benefits (IRA, PTO, HSA), including assisting employees with access to portals
• Support recognition of team members at regular intervals and for special projects and events
• Ensure that quarterly 941s, annual W-2s and other required documents are accurate and filed by deadlines
• Coordinating with the Director of Finance and Administration to ensure local, state, and federal reporting requirements are met
• Assist in policy review and oversight and provide suggestions regarding needed changes

BOARD LIAISON

• In cooperation with the Executive Director, coordinate regular board meetings and orientations, and board communications
• Ensure that board members are kept informed about volunteer opportunities and ensure that meeting logistics, materials, and updates are provided accurately and in a timely fashion
• Assist in setting up board meeting materials and attend board meetings to set up electronics and manage the PowerPoint during the meeting

GENERAL OFFICE AND ADMINISTRATIVE SUPPORT

• Assist the Executive Director on various administrative projects
• Manage ED calendar appointments and provide email support
• Coordinate all Director and Staff meetings and take and distribute meeting notes
• Maintain all board, HR, and administrative office files are organized, filed regularly, and retained per our documented records retention plan
• Maintain agency's ADMIN calendar

Qualifications :

• 3+ years as an HR manager, senior HR generalist, or in an upper-level HR position
• Excellent leadership, organizational and interpersonal skills
• Must possess a bachelor’s degree in business management, HR management or similar major
• Certified with the SHRM or a similar certification institute

Qualifications, skills characteristics Preferred

• Demonstrated commitment to the mission and core values of Literacy Achieves
• Positive, enthusiastic personality
• High standards of performance, quality, credibility, and integrity
• Proficiency in payroll processing software, preferably ADP. Naturally assumes responsibility with a high expectation of service quality
• Experience in managing HR and Payroll functions accurately and in a timely fashion
• Ability to work cooperatively and collaboratively in a diverse multicultural environment
• Demonstrated ability to manage multiple tasks in a fast-paced environment
• Strong attention to detail, organized, and able to effectively prioritize projects and tasks
• Excellent written and verbal communication skills
• Advanced skills in all MS Office Products. Proficient skills in Canva preferred
• Must be able to work occasional evenings or weekends
• Reliable transportation

Education : Bachelor's Degree preferred

About Company

Our Mission : To equip non-English speaking adults & their young children with English literacy & life skills to promote self-sufficiency & the overall well-being of our students, their families, and the greater community.

Literacy Achieves was founded in 1997 as the Vickery Meadow Learning Center. We serve Vickery Meadow, East Dallas & have classes available online.

Because we serve all over Dallas, we changed our name to Literacy Achieves to better reflect our mission and growth.