Nonprofit Executive Assistant

has been engaged to conduct a high-priority search for an Executive Assistant on behalf of our client, an organization dedicated to empowering educators and youth to achieve positive outcomes throughout Connecticut.

This is an exciting direct-hire, hybrid position based in Greenwich, CT.

Position Overview :

An experienced, reliable, organized, and detail-oriented Executive Assistant is sought to join a dynamic team, providing high-level administrative support and coordination for the CEO and senior leadership.

This role plays a vital part in advancing projects and other priorities while ensuring successful operations and activities.

The Executive Assistant will also manage the Greenwich office, delivering excellent partner experiences.

Responsibilities :

• Maintain and organize schedules for the CEO and senior leadership through calendar management support and coordination with other teams.
• Support the CEO and senior leadership in expense tracking and processing.
• Perform various administrative tasks to facilitate meetings, communication with partners, and manage vendors.
• Assist the CEO in coordinating communications and nurturing key relationships with external stakeholders.
• Foster effective meetings and collaboration by developing agendas, minutes, and internal systems for streamlined workflow and communication.
• Proactively anticipate upcoming events and cyclical responsibilities, ensuring alignment with team-wide needs
• Identify opportunities for team-building and professional development that resonate with the team's values, including diversity, equity, and inclusion.
• Oversee office operations as the office manager, ensuring adequate supplies and efficient internal systems, security, and technology.
• Provide guests with a welcoming experience, including food and beverage services, demonstrating cultural competency and attention to detail.
• Support project management by tracking tasks and milestones, providing updates, and leading special events as assigned.
• Collaborate with teammates to plan and execute special projects, managing complex logistics effectively.

Qualifications :

• Previous experience directly supporting senior executives.
• Demonstrated proficiency in managing office operations, guest experiences, and contributing to projects.
• Excellent communication skills, both written and verbal.
• Exceptional organizational abilities with acute attention to detail.
• Capacity for multitasking, prioritization, and delivering high-quality work in fast-paced environments.
• Proficiency in various software including Microsoft Office, Mac applications, Google Applications, Adobe, Salesforce, and other cloud-based systems.
• Ability to travel 10% of the time within Connecticut.

Compensation :

This opportunity offers an annual salary between $100,000-$150,000. The comprehensive benefits package includes 100% company paid medical premiums, generous PTO, 17 paid holidays, summer Fridays, 401(k) with robust employer contributions, and more!