Accounting Specialist 2

JOB DETAILS AND QUALIFICATIONS

We are seeking a motivated, detail-oriented and experienced professional to join our team as an Accounting Specialist 2 in the Clackamas County Department of Transportation & Development.

If selected for this position, you will be at the core of our department's operations, providing essential accounting support across multiple programs.

Your primary responsibilities will include reconciling, balancing, correcting, and maintaining accounting records, as well as preparing and analyzing financial, statistical, and accounting summaries and reports.

You will navigate a fast-paced environment, promptly addressing requests and inquiries from both internal and external customers, and your ability to adapt and reprioritize tasks as the day progresses will be essential to maintaining efficiency and effectiveness in this role.

Operating with a high degree of independence, you'll exercise sound judgment within the framework of our accounting policies and procedures.

Required Minimum Qualifications / Transferrable Skills : *

• A minimum of two (2) years of experience in general ledger accounting, including preparing journal entries, reconciling accounts, and maintaining accurate financial records
• A minimum of two (2) years of experience with accounts payable and accounts receivable accounting functions
• A minimum of two (2) years of experience processing daily deposits, reconciling transactions, preparing journal entries, and preparing financial documents according to applicable procedures
• A minimum of one (1) year of experience analyzing financial problems and applying accounting principles, concepts, and theories to develop solutions and recommendations
• A minimum of two (2) years of experience providing customer service to both external and internal customers

Preferred Special Qualifications / Transferrable Skills : *

• Advanced proficiency in Microsoft Office Excel, with at least two (2) years of experience using advanced functions for data summarization and data manipulation
• At least one (1) year of experience processing accounts payable and accounts receivable in a public sector agency
• Intermediate proficiency in Microsoft Office Suite, including Word, Outlook, and PowerPoint
• Demonstrated understanding of how to leverage data analysis techniques and tools within accounting roles
• An Associates Degree, or higher, in Business Administration, Accounting or a closely related field
• Experience with PeopleSoft or similar financial management software reporting functions

Pre-Employment Requirements :

• Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment.
• For Veterans qualified for Veteran’s Preference : If you believe you have skills that would transfer well to this position and / or special qualifications that relate to this position, please list those skills and / or qualifications in the open-ended question at the end of the application and explain how those skills and / or qualifications relate to this position.

KEY COMPETENCIES FOR SUCCESS IN THIS POSITION :

TYPICAL TASKS

Please review the classification specification which includes general tasks and required knowledge and skills of an Accounting Specialist 2 by clicking on the following link :

Manage all aspects of accounts payable (AP) and accounts receivable (AR), including fee calculations, data analysis, and budgeting, to support departmental programs effectively :

Compile and review packets for contractor and vendor payments. Gather invoices and expense approvals, verify data accuracy, and prepare payment vouchers / stamps with required expense coding to capture any necessary project or grant coding.

Compile packets and submit to the appropriate authorizing party for approval.

Review and prepare procurement card transactions, journal entries, internal billings, and invoices, ensuring accurate account coding.

Enter data in the system for further approval and processing.

• Conduct regular analysis of General Ledger (GL) entries to identify and correct discrepancies. Perform research and analysis to validate the corrections, compile necessary backup documentation and corrections according to department policies.
• Uses assigned procurement card to oversee centralized payments for the department. collaborating with staff to validate invoice charges and upload supporting documentation.

Code transactions accurately, as per direction provided.

Reconcile daily deposits, ensuring all transactions balance correctly and preparing the necessary journal entries :

• Pull system data from permitting and licensing systems and reconcile against staff deposit bags / bank totals to ensure an accurate balance across cash / check / credit card transactions.
• Prepares deposit summaries for each system / payment type, adhering to county requirements. Generate supporting journal entries to record the revenue accurately in the general ledger.

Perform in-depth research and analysis to reconcile discrepancies and maintain accurate financial records :

• Reconcile transactions using data from source programs to review and confirm entries; perform research and analysis to balance program accounts and correct transactions.
• Retrieve documentation from the Financial System and department files to prepare and enter corrective journal entries when discrepancies are identified by others.

Provide exceptional service to both internal and external stakeholders, building partnerships through a commitment to excellence.

• Conduct ongoing quality assurance and quality control (QA / QC) procedures on department tools and processes, collaborating with the team to resolve performance and system issues as they arise.
• Use, implement and enhance department templates and naming conventions, to ensure consistency and efficiency in the financial data.

WORK SCHEDULE

This position works 40 hours during a standard workweek of Monday through Friday. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.