Library Events and Outreach Coordinator

Salary : $66,795.00 - $87,900.00 Annually

Location : OR 97124, OR

Job Type : Full Time

Job Number : 2025-40

Department : Library

Division : LIBRARY

Opening Date : 10 / 16 / 2024

Closing Date : 11 / 4 / 2024 11 : 59 PM Pacific

About the Hillsboro Public Library :

The Hillsboro Public Library is a vibrant community hub fostering learning, creativity, and connection. We are committed to creating welcoming spaces for all members of our diverse community.

Our mission, "For Everyone / Para Todos," is reflected in our wide range of programs, events, and services. We are seeking a skilled and motivated Library Outreach and Events Coordinator to enhance our ability to engage the community through impactful events.

Position Overview :

The Library Events and Outreach Coordinator plays a key role in planning, organizing, and executing community events that promote the library's mission.

Working closely with staff, vendors, and partners, the coordinator ensures events are inclusive, relevant, and reflective of the library's values.

Primary duties include reviewing program proposals, coordinating logistics, and working with the marketing team to promote events.

While the role involves occasional facilitation, the primary focus is on event planning and management.

This position also involves gathering and using program data to demonstrate the library's impact and elevating its profile within the community.

The anticipated schedule is Tuesday through Saturday, 9 : 00 AM - 6 : 00 PM, with occasional evening events.

Key Responsibilities :

• Program and Event Development : Collaborate with staff to design events that align with the library's mission and engage diverse audiences.
• Vendor and Partner Coordination : Manage relationships with vendors, speakers, and facilitators to ensure smooth event execution.
• Logistics and Budget Management : Oversee event logistics, including venue selection, budgeting, and scheduling.
• Marketing and Promotion : Work with the Marketing team to create promotional materials and event guides to attract participation.
• On-Site Event Management : Supervise event setup, staff, and volunteers to ensure successful events.

Upcoming Projects :

• Hillsboro Reads (March 2025) : A community-wide reading program featuring an author event.
• Programming in the Collaboratory : A hands-on workshop series in the library's makerspace.
• Hillsboro School District Partnership : Expanding the use of library resources for students and educators.

Skills and Qualifications :

The ideal candidate will be creative, organized, and experienced in community engagement. You should possess :

• Communication & Interpersonal Skills : Ability to work effectively with diverse community members, vendors, and staff.
• Project Management & Leadership : Experience leading multiple events and coordinating teams to ensure success.
• Budget & Resource Management : Proficiency in managing budgets and logistics.
• Adaptability & Problem-Solving : Flexibility to handle competing priorities and challenges.
• Commitment to Diversity & Inclusion : An understanding of creating accessible, inclusive events for all.

For the full job classification details, visit :

Acceptable Experience and Training

Bachelor's degree in public relations, Communications, Social Services, or a closely related field; and three years' experience working with a diverse population, including one year of program and project planning experience;

or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

LICENSING / CERTIFICATIONS :

Valid Driver's License and safe driving record

Preferred Qualifications :

• Experience in large-scale community event planning .
• Proven ability to manage teams or volunteers.
• Knowledge or experience working with libraries or community-focused organizations.

Additional Information

This is an excellent opportunity for someone with event coordination expertise looking to support the Hillsboro Public Library's mission.

If you have experience in hotel, community, parks & recreation, or conference event planning, and are highly organized with marketing, writing, or branding skills, we encourage you to apply.

Tentative Recruitment Timeline*

Application open period :

October 16 - November 4, 2024

Application reviews complete :

November 8, 2024

First round of interviews :

November 18 - 22, 2024

Second round of interviews :

December 11 - 13, 2024

This schedule is subject to change based on City of Hillsboro needs.

Hiring a workforce that reflects the diverse community we serve is essential to delivering exceptional City services and programs.

The City of Hillsboro is committed to creating and supporting an inclusive and welcoming environment for all employees to thrive.

We value, respect, and empower employees as unique individuals with authentic voices and diverse ideas.

City of Hillsboro is proud to offer robust benefit packages to employees. Please check out our for benefit guides for our non-represented full-time employees and part-time employees.

Benefits may vary for positions identified in Police, Fire, and Library collective bargaining agreements, which can also be found on the Salary and Benefits page.

Provide as much detail as you believe will fully describe your experience and training.

Partially complete, incomplete, or applications without a resume, cover letter, and supplemental responses will not be considered.

Do you understand these requirements?

Describe the tools and methods you use to plan, track, and organize the details of an event. How do you ensure that all logistical aspects are accounted for, and deadlines are met?

Please provide specific examples from your experience.

Which of the following best describes your experience with managing event budgets?

• I have independently managed event budgets, ensuring all expenses align with projected costs.
• I have collaborated with a team to manage budgets but was not directly responsible for financial decisions.
• I have limited experience with event budget management, though I am familiar with general principles.
• I have no experience managing event budgets.

Required Question