The Executive Assistant provides support to the founder and executives with a key focus on integrating various components within our portfolio to establish a cohesive whole through a detail-oriented approach.
Summary of Responsibilities
- Execute daily administrative duties such as managing emails and phone communications, organizing files, maintaining records, handling mail, and similar tasks.
- Aid in the planning, coordination, and execution of productive meetings as required, representing executive leaders when necessary, and ensuring pertinent information and action items are addressed post-meeting.
- Collaborate with department heads to enhance efficiency and achieve objectives by providing insightful suggestions, establishing key performance indicators for performance evaluation, and offering practical support when needed.
- Determine priority of matters of attention for the founder; redirect matters to staff to handle, or handle matters personally, as appropriate;
keep the founder advised of time-sensitive and priority issues, ensuring appropriate follow-up.
Routinely perform a wide variety of support duties.
Rotate to portfolio locations as needed; demonstrate flexibility and adaptability in managing unforeseen changes.
Qualifications & Skills
- 2 years experience in food and beverage, hospitality or related industry
- 4 years of project management and / or operations experience, preferably in food and beverage for >
2 years, with a proven record of delivering results
- Proficient in Microsoft Excel, Google Suite, and related applications- this role requires above average technological literacy
- Experience with Quickbooks and / or Restaurant 365 reporting software strongly preferred
- Exceptional aptitude for problem solving- ease in dissecting ambiguous situations and providing thoughtful recommendations on next steps
- Ability to work cross-functionally in a fast-paced, dynamic environment
- Strategic thinker with strong business acumen
- Remarkable communication and interpersonal skills, strong quantitative and analytical dexterity, and ability to multitask
- Exceptional time management skills with a proven ability to meet deadlines
- Rate range is reflective of an applicant who meets qualifications laid out in job description, if an applicant does not meet qualifications but is interested in applying we encourage you to do so , however, the rate will fall outside of this range.
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