Executive Assistant III

Executive Assistant III

Location : Santa Clara, CA (Onsite, minimum 4 days per week)

Job Type : Contract

Start Date : October 23, 2025

Duration : 3 months

Schedule : Full-time, Monday Friday, 40 hours / week

Job Overview

We are seeking an accomplished and highly resourceful Executive Assistant III to provide exceptional support to senior executives, including C-level leaders such as the Chief Marketing Officer and Chief Information Officer, within a global digital innovation environment. The ideal professional is proactive, detail-oriented, and able to excel in a fast-paced, dynamic setting while maintaining utmost professionalism and confidentiality.

Key Responsibilities

Provide strategic calendar management across multiple time zones in a constantly evolving environment.

Coordinate logistics for in-person and virtual meetings, including scheduling rooms, arranging catering, and ensuring technical setups.

Manage complex travel planning, securing a seamless end-to-end experience.

Prepare, format, and distribute meeting agendas, presentations, and other critical documentation.

Take ownership of deliverables and special assignments by establishing clear objectives, prioritizing tasks, monitoring progress, resolving issues, and adapting plans as necessary.

Arrange logistics for off-site meetings and departmental events as required.

Handle varied administrative duties and communications with discretion, accuracy, and professionalism.

Serve as the liaison between executives and internal / external stakeholders, including customers, vendors, and visitors.

Perform additional duties and special projects as assigned.

What You'll Bring

Bachelor's degree is required.

A polished professional with a minimum of 5+ years supporting C-level executives in fast-paced, global organizations.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams, and Skype for Business), with excellent typing and proofreading skills.

Exceptional verbal and written communication skills.

High level of professionalism with proven ability to handle confidential information appropriately.

Strong organizational skills, capable of managing and prioritizing multiple tasks seamlessly with excellent attention to detail.

Proactive, results-oriented, and possessing a strong culture champion mindset.

Outstanding interpersonal skills with an exceptional sense of teamwork and collaboration.

Work Environment

This is an onsite role requiring presence in the Santa Clara office at least 4 days per week.

Join a collaborative, high-performing team within a leading global digital innovation company.