Administrative Assistant
Job Description
The Administrative Assistant is responsible for supporting the Executive Director and team in carrying out daily activities of a small, tight-knit office of the most-active bi-national chamber of commerce in Florida.
The Administrative Assistant will be responsible for preparing materials for meetings and events. Good communication skills are needed, as this position will be dealing with members and vendors on a daily basis.
Must be able to multitask and work in a fast-paced environment.
RESPONSIBILITIES :
- Answer phone calls and check messages;
- Keep stock of all office supplies;
- Keep Membership and Sponsorship information packages up-to-date;
- Print out membership and promotional packages;
- Schedule and coordinate meetings, events and other similar activities;
- Create membership invoices monthly. Send out reminder letters, emails and calls;
- Create membership renewal / new member packages monthly;
- Create membership reports for monthly Board of Directors Meetings;
- Keep membership database up-to-date;
- Assist in preparing for events, either at office or event location;
- Help set up events and work at the registration table. May involve after-hours and / or weekend work.
EXPERIENCE & SKILLS :
- Excellent written and verbal skills;
- Demonstrated proficiency in Outlook, Word, Excel and PowerPoint;
- Must be well-organized with a keen eye for detail;
- Exhibit initiative in improving processes or taking on tasks;
- Team-player, must be able to get along with others in a small office;
- Able to organize and prioritize day-to-day activities;
- Able to juggle multiple projects under tight and shifting time pressures;
- Flexibility in accepting varying work assignments;
- Able to take verbal direction quickly and accurately;
- Resourceful and energetic personality;
- College degree is a plus;
- Prior administrative experience is a plus.
LANGUAGE REQUIREMENTS : bilingual English-Portuguese.
OTHER REQUIREMENTS : flexibility to work extended hours during events, when needed.
Compensation / Pay Rate (Up to) : $18.00 - $22.00 Per Hour
Administrative Assistant (Portuguese)
The Administrative Assistant will be responsible for preparing materials for meetings and events. Prior administrative experience is a plus. ...
Remote Data Entry Clerk
We are looking for a Remote Data Entry Clerk to join our team and help us maintain accurate and up-to-date information in our databases and systems. Update existing data and retrieve data from the database as requested. Proven experience as a Data Entry Clerk or similar role. Accurately enter data i...
Office Assistant (Union)
The Office Assistant (Union) receives the public coming into the office, ascertains their needs and directs them accordingly. The Office Assistant may perform a variety of general clerical tasks associated with the operation of the office. Responsibilities of the Office Assistant:. Qualifications fo...
Receptionist
We are in search of a Receptionist to join our team based in Miami, Florida. Additionally, the Receptionist will manage data entry tasks, handle a multi-line phone system, and maintain a high level of organization in the workplace. Prior experience in a receptionist role is preferred. ...
Law Firm Receptionist
We are looking for a versatile bilingual legal receptionist to run our reception department. As a legal receptionist, your duties include scheduling appointments, handling inquiries, and managing mail and deliveries. To ensure success as a legal receptionist, you should exhibit excellent communicati...
Administrative Assistant
Checking patients in for scheduled appointments.Answering phones and maintaining databases.Keeping track of medical records and charts....
Administrative Assistant
Versar Global Solutions is currently seeking a full-time Administrative Assistant. Minimum two years of Administrative Assistant or related office experience. ...
Construction Office Manager / Administrative Assistant
Handles tracking and maintenance of office equipment, computers, phone system for office and field* . Manages front desk, handles company administration duties, and assists the President/CEO, office and field staff as necessary. Orders office supplies, water, sodas, coffee, stamps, etc. Assists...
Front Desk Receptionist
The Front Desk Receptionist will serve as the initial point of contact for clients and visitors, providing exceptional customer service and administrative support to ensure smooth office operations. ...
Receptionist
Greets guests courteously and escort guests to tables and assist in seating, ensuring restaurant standards of service.Always assist in preparing the Restaurant for service and maintaining the cleanliness of the room.Maintain reservation book/system and assist in monitoring the guests' needs and ...