Position Summary
The Accounts Payable / PCard Specialist performs various accounting duties, which includes ensuring accurate and timely processing of obligations and expenditures.
The successful candidate will prepare and processes accounts payable and ensure timely payments while providing high quality customer service to college faculty, staff, students and vendors.
Duties & Responsibilities
- Automated document review requiring an emphasis on analysis to increase the efficiency and effectiveness of Disbursement Processing service levels.
- Accurately manages a portfolio of vendors using computer-based systems, including vendor invoices (direct pays and regular POs), employee and student reimbursements, corporate card and p-card transactions, and maintenance of vendor records.
Works with the provider bank data management system to ensure that relevant vendor data is consistent between systems.
- Reviews and processes invoices, credit memos, expenses reports, financial obligation forms for appropriate approvals, accounting codes, vendor information, and appropriate documentation.
- Processes various types of payments including A / P checks, ACH, and credit card and student refunds.
- Requests tax documents (W9s or W8-BENs) when appropriate.
- Ensures compliance with policies and procedures, proper coding, timeliness of payments, and proper approvals.
- Assists in the month-end, fiscal year-end close and audit process.
- Manages workflow including incoming and outgoing mail and email.
- Runs reports including but not limited to Bank up loads, balance reports and PCard upload.
- Researches and responds to all accounts payable inquiries and correspondence in a prompt and courteous manner.
- Assists in the management of the PCard programs including audit of monthly statement submissions. Conducts regular audits of PCard transactions initiated by end users to determine level of departmental adherence to established CNM policy and procedural requirements.
- Researches PCard transactional violations to determine nature of infraction and possible mitigating circumstances; notes and reports violations and follows up with cardholders as appropriate.
- Processes fraudulent or disputed transactions to credit card accounts not limited to MasterCard and Visa.
- Assist in annual 1099 and 1042 reporting.
- Performs other related duties as assigned.
Minimum Qualifications :
Associates degree in a related field and two (2) years of office experience related to processing financial transactions, entering and verifying data, and providing customer service.
Best Consideration Date : 07 / 05 / 2024 Department : Business Office
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