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Administrative Manager for Survey Operations

GTN Technical Staffing
Houston, Texas, USA
Full-time

We are seeking an experienced Administrative Manager to oversee our Survey Operations. This role plays a crucial part in managing production processes maintaining strong relationships with internal teams and clients and ensuring that customer delivery dates and quality expectations are met.

We offer competitive salaries a comprehensive benefits package and opportunities for advancement within our expanding company.

Benefits Incentives and Career Development :

  • Medical Dental and Vision (Employer / Employee Cost Sharing)
  • CompanyPaid ShortTerm and LongTerm Disability Insurance & CompanyPaid Life Insurance
  • 401K Program with Employer Match
  • Professional Organization Membership Fees
  • Continuing Education
  • 9 Paid Holidays
  • 3 Weeks Paid Vacation (prorated 1st year)
  • Annual Bonus Opportunity
  • Employee Referral Program

Principal Duties and Responsibilities :

  • Coordinate activities by scheduling work assignments setting priorities and directing the work of team members.
  • Manage production schedules to meet deadlines and achieve production goals.
  • Identify staff development and training needs and ensure those needs are met.
  • Prepare and present reports on production performance progress against targets and issue resolution.
  • Analyze production data to inform decisions and recommendations.
  • Handle special orders or customized requests as needed.
  • Identify opportunities for process improvements to enhance efficiency and productivity.
  • Respond to client calls and emails for quotes and updates on surveys.
  • Process new and existing orders and prepare field packages.
  • Invoice clients and distribute surveys collecting payment as needed.
  • Maintain communication with accounting on payments owed.
  • Keep open communication with staff drafting teams and clients regarding the status of open jobs.
  • Maintain a weekly status list and manage client information in the database.
  • Communicate with field crews throughout the day to stay updated on project status.
  • Assist with invoicing and back up the duties of the Technical Field Operations Manager as needed.

Job Requirements :

Knowledge Skills & Abilities :

  • Experience in construction or land surveying is a plus.
  • Strong attention to detail and commitment to highquality work.
  • Strong leadership organizational and problemsolving skills.
  • Proficiency in Microsoft Office with strong data entry skills. Experience with Sage is a plus.
  • Ability to work in a fastpaced environment with demonstrated ability to juggle multiple tasks and demands.

Education & Experience :

  • At least three years of experience in a supervisory or management role.
  • Ability to maintain a flexible work schedule.
  • High School Diploma or equivalent is required; additional education is a plus.
  • 12 days ago
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