Academic Administrative Manager

Job Detail

Job Title :

Academic Administrative Manager

Department : 10240-Anesthesiology

10240-Anesthesiology

Location : Farmington

Farmington

FTE% : Shift

Shift

Search # : 2024-1102

2024-1102

Closing Date : Recruiter :

Recruiter : Smith, Joyce L.

Smith, Joyce L.

Anesthesiology

Academic Administrative Manager

Scope of Responsibilities :

The Academic Administrative Manager is responsible for directing and managing complex professional fiscal and administrative academic and research activities for the Department of Anesthesiology.

The primary responsibilities of the position include strategic planning, oversight of departmental finance and administration, research and grant funding, clinical trials, recruitment of both faculty and academic staff and human resources.

The position has considerable latitude for the use of initiative and independent judgement in a wide variety of circumstances.

Reporting Relationship :

Works under the administrative direction of the Chair of the Department of Anesthesiology.

Supervision Exercised :

Provides direct and on-going guidance and direction to subordinates assigned.

Major Responsibilities :

Administrative Management :

Assist the Department Chair in the establishment of goals and objectives (short and long term). Develops and provides administrative direction in the formulation, interpretation and administration of policies, procedures and programs.

Develops and administers policies and procedures consistent with pertinent laws and regulations and monitors compliance.

Align the Departments' processes and organizational structures with the academic, clinical, research and business strategies of UCHC to ensure policies that reinforce these strategies and acceptable business practices.

Acts for and regularly makes decisions on behalf of the Chair within prescribed limits of authority.

Represents the Chair to other university offices, the public, and / or outside agencies in matters of administrative consequence.

Assists the Department Chair in all academic and research fiscal and administrative matters. Provides administrative and financial guidance to staff in the Departments.

Oversees contracting for academic services, working closely with Administration, Contracts Office and Department Chair.

Directs and manages the staff, workflow, and operations of the academic departmental offices.

Provides leadership to Departmental academic administrative staff in support of the Departments' academic missions. Provides infrastructure and resources to support departmental activities and operations.

Departmental management and oversight of all medical staff appointments and new hires, reappointments, privileging, other faculty appointments, and related faculty matters.

Oversees the planning, coordination, financing of educational events / conferences.

Human Resources :

Directs human resource activities of the department. Requires knowledge of UCHC recruitment and hiring processes and regulations, including International hires.

Oversees the recruitment, hiring, orientation, and professional development of new faculty and staff. Educates new faculty on UConn Health academic processes, forms, procedures, policies, etc.

Recruits, hires and trains staff, develops goals and objectives for staff and evaluates staff. Serves as the primary contact for Human Resources issues (hiring, firing;

discipline; assignment of staff duties, staff counseling and evaluation; workers' compensation, intermediary between faculty and staff, international hires, etc).

Ensure that the Departments' hiring and staff development processes for both faculty and staff are sufficient to support the priorities identified in the Departments' strategic plan.

Financial Management :

Prepares, oversees and monitors the Department budgets and supervises the fiscal management of financial resources, including financial planning, budgeting and accounting functions and exercises independent judgment to facilitate optimal use of departmental resources.

Manages the Departments' budgets in a cost efficient and fiscally responsible manner. Ensures all budgetary goals are met each year.

Ensures compliance with UCHC financial policies and procedures.

Prepares non-standard financial reports and analyzes data for decision-making and payment purposes.

Research Management :

Oversees educational event and fellowship grants, research, and clinical trial management functions for the departments, including providing administrative guidance / direction and financial oversight.

Directs and provides consultative support to faculty and clinical trial research staff in areas of proposal development and approval processes, compliance, award, and fiscal matters.

Financial oversight includes budget and fund oversight and monitoring, close-out report and processes, time and effort monitoring and reporting, allocating and monitoring research effort for personnel costs, etc.

Develops, negotiates and oversees contractual services as needed for grants / research.

Performs other related duties as required.

Knowledge, Skills & Abilities :

Comprehensive knowledge of statutory or regulatory provisions relevant to higher education, healthcare and grants; ability to understand and apply relevant state and federal laws, statutes and regulations

Knowledge of Health Center's policies, procedures, practices and interrelationships; knowledge of the purposes, plans, objectives and programs of the University

Analytical capabilities required for complex problem-solving responsibilities

Knowledge of management techniques, human resources management, financial management, contracting, and strategic planning

Knowledge of accounting and budget management / preparation

Knowledge of principles and procedures of personnel, payroll, purchasing, grants and contracts administration, research management, and clinical trial financial management

Excellent organizational, verbal and written communication skills; program development and computer skills; supervisory ability;

excellent leadership skills; ability to prioritize work

Ability to develop effective and collaborative working relationships with a variety of disciplines and levels of staff across departments.

Ability to use multiple computer / database systems

EXPERIENCE AND TRAINING

General Experience :

Bachelor's degree in healthcare management or closely related field and four (4) years of related academic / healthcare managerial experience with some experience in research management.

At least two (2) years of the experience must be at a supervisory level. Microsoft Office to include advanced skill level with Excel.

Substitution :

Four (4) additional years of related professional experience may be substituted for the Bachelor's degree.

Preferred :

Master's degree in healthcare administration, business administration or closely related field with three (3) years of relevant professional experience.

Experience in the operations of an academic medical center.

Research and Clinical Trials experience

Supervisory experience in a collective bargaining environment.

SCHEDULE : 40 hour work week, Monday through Friday, 8am - 5pm