Procurement Specialist 3 (PCN 10-9225)

Job Description

Click here to learn more about working for the Division of Forestry & Fire Protection.

What You Will Be Doing

This position is part of the Division of Forestry & Fire Protection's Forestry Program and is responsible for all levels of routine and complex procurement activities for goods and services, and for contract administration of all Forestry contracts and leases.

This position serves as the State Manager for the US Forest Service's Federal Excess Personal Property and Firefighter Programs.

The incumbent will be responsible for compliance with all program regulations and the requisition, acquisition, receipt, assignment, tracking, and disposition of federal excess property for the State and rural program cooperators.

Mission and Culture

The Division of Forestry & Fire Protection fosters a mission-driven culture responsible for protecting Alaska’s values, including life and property, from wildland fire.

The Division works closely with federal, state, and local emergency response agencies, as well as private industry vendors, to provide wildland fire management and protection for the State of Alaska.

The Forestry Program's administrative section's position is integral to administratively supporting Forestry & Fire Protection's workforce.

The high-functioning administrative team that you will join supports the boots on the ground that ensure the safety of people, property, and resources in Alaska and nationwide.

This position's multifaceted functions offer diverse challenges and the opportunity to contribute to the success of the DOF mission.

Our administrative section’s values can be summed up as PRIDE Positive, Reliable, Inspiring, Dependable, and Efficient as we work hard to support Forestry & Fire Protection’s mission.

Applying for this role is straight forward Scroll down and click on Apply to be considered for this position.

We seek a dependable and knowledgeable individual with a strong procurement background, excellent organizational skills, a good work ethic, and a positive attitude.

Benefits of Joining Our Team

The benefits of joining the DOF administrative team include the opportunity to work with dedicated professionals who support each other while providing the necessary support to our critical wildland fire program and our expanding hazardous fuels program.

The administrative team is expanding, adding new staff and actively creating a new administrative structure supporting the division's new organization.

The Working Environment You Can Expect

This position is located at Anchorage at 550 W 7th Ave. The selected candidate will work with a collaborative team that is comprised of highly motivated and dedicated individuals who strive to provide excellent service and support and respect the individual.

We promote a healthy life and work balance and enjoy a positive work environment.

Who We Are Looking For

Considerable experience and knowledge of procurement functions, including :

• Considerable knowledge of property control.
• Knowledge of purchasing and contracting principles and practices, preferably in a government setting.
• Ability to read and understand laws, regulations, and policies and apply them to various procurement actions.
• Excellent written and verbal communication skills.
• Good computer skills, including Microsoft applications (Word, Excel, Outlook, Teams, PowerPoint). Experience with an electronic finance / procurement system is highly desirable.
• Information system experience such as state accounting - Integrated Resource Information System Financial (IRIS-FIN); financial - Alaska Data Enterprise Recording (ALDER);

procurement - Integrated Resource Information System Procurement (IRIS-PRO).

Minimum Qualifications

Any combination of education and / or experience that provides the applicant with competencies in :

Contracting / Procurement / Property Control : Knowledge of various types of contracts, techniques, or requirements for contracting or procurement, contract negotiation and administration;

procedures for routine and non-routine purchases; practices and methods used for property control activities, including acquisition, storage, accounting, and controlled property excess.

• Compliance : Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance.
• Technical Competence : Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job;

works with, understands, and evaluates technical information related to the job; advises others on technical issues.

Writing : Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a brief, clear, and organized manner;

produces written information, which may include technical material, that is appropriate for the intended audience.

Special Note :

Competencies means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

Typically gained by means the prevalent, usual method of gaining the competencies expected for entry into the job.

Training and education in this guidance are synonyms for the process of acquiring knowledge and skills through instruction.

It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

Professional experience means work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession’s principles, concepts, theories, and practices;

and is performed with the power or right to decide or act according to one’s own judgment.

Some positions in the series may require an Alaska driver's license.

Additional Required Information

NOTE : PLEASE READ THE FOLLOWING CAREFULLY

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY

This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements to be considered for employment at this time.

At the time of application , the applicant must attach as individual documents the following items (If unable to attach documents, please fax or email the contact listed below) :

Cover letter.

If selected for an interview , the applicant must provide the following :

Last three evaluations and / or two professional references. If you do not have evaluations, provide an explanation as to why.

SPECIAL NOTICES

• This position may travel 1-5 times annually, within Alaska to meetings / trainings or carrying out inventory duties.
• Will need to be eligible for access to military bases for the administration of Federal programs.

Application Notice

You can ONLY apply for this position through the Workplace Alaska website or a hardcopy application. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply page.

Your application must be submitted by 5 : 00 p.m. Alaska Standard Time on the closing date.

Cover Letter

A cover letter is required for this position. The letter should explain how you meet the minimum qualifications for the position and highlight your knowledge, skills, abilities, and experience as they pertain to the responsibilities listed in the job description above.

Your cover letter will be used to determine which applicants will advance to the interview phase of the recruitment.

Please attach the cover letter to your application before submitting it online. If you are unable to attach it, fax or email it to the contact number provided below.

Supplemental Questions

A cover letter is NOT required for this position . This recruitment utilizes a supplemental questionnaire as part of the application process.

The questions may be a mix of written, yes / no, multiple-choice, and select-all-that-apply. The responses you provide will allow you to tell us about your experience and / or education.

Your complete application, including supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

Education

If post-secondary education is required to meet the minimum qualifications, you must fill out the Education section of the application.

If you have not obtained a degree, please indicate the units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.

Special Instructions for Foreign Education

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.

S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution.

It is your responsibility to provide such evidence when applying.

Work Experience

If using work experience not already documented in your application, also provide the employer’s name, job title, employment dates, and whether full or part-time.

Applications will be reviewed to determine whether the responses are supported and minimum qualifications are clearly met.

If they are not, the applicant may not advance to the recruitment interview and selection phase.

Note : Attaching a resume is not an alternative to filling out the application entirely. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

Bargaining Unit

If you are a current state employee , please mark the union you are a member of at the time of application. Do not complete this question if you are not a current state employee.

Driver’s License Requirement

Applicants must possess a valid driver's license. Proof of licensure will be required prior to reporting to duty.

EEO Statement

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at P.

O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

Contact Information

Workplace Alaska Application Questions & Assistance

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area.

Requests for information may also be emailed to [email protected].

For specific information about this position, please get in touch with the hiring manager at the following :

Joely Bernas

Forestry Program Administrative Operations Manager

Phone : 907-269-8477

Email : [email protected]

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