Job Overview :
The Property Administrator will serve as the point of contact assisting with the everyday inquiries and needs of homeowners, primarily specific to violation.
This person will serve as Enforcement Review liaison, assist with compliance issues, attend scheduled Enforcement Committee meetings and perform various administrative duties to support the association and community management team(s) as assigned.
Compensation : $20-22 / hr
FirstService Residential will compensate the successful candidate in accordance with the posted range. The salary or wage paid to the successful candidate will be commensurate with experience, education, and specific job responsibilities.
For positions designated at a client's property, the salary or wage will also be premised upon the client's directive. The base pay range is subject to change and may be modified in the future.
Hours : Tuesday - Saturday
variable times 9 : 45AM to 8 : 15PM)
Your Responsibilities :
- Maintenance of accurate and complete records as required to properly and effectively implement the Enforcement Review. This includes homeowner computer files, violation reports and correspondence, hearing correspondence, homeowner correspondence, tract maps noting status of each lot, etc.
- Direct liaison for violation needs of the community.
- Maintain awareness of Community Guidelines, Design Review Guidelines and other Governing Documents that are related to Enforcement (ERC) activities, take minutes during ERC meetings, and prepare responses to applications for residents.
- Interacts and follows up with all Board and / or Committee members and homeowners regarding enforcement issues of the association when necessary.
- Consistent use and maintenance of information in Connect, Tasks, and other FirstService database programs as assigned.
- Submit all charge-backs for association(s) via chargeback systems, including but not limited to violation fines and architectural submission fees per the clients' management contracts.
- Perform regular site reviews of the neighborhoods street-by-street to inspect, document, photograph and issue violations within the community as assigned.
- Must have reliable transportation and be able to drive to other work locations, perform site reviews, pick up supplies, etc.
- Prepares for and attends all Enforcement Review Committee meetings as designated by association requirements.
- Preparation and distribution of monthly reports and agenda packets.
- Complete company training as assigned, attend all mandatory company functions, and adhere to FirstService Standards of Operation, policies, and procedures.
- Maintain an organized workspace according to company procedures.
- Greet walk-in clients as appropriate.
- Other projects, opportunities or assignments as may be deemed needed and appropriate for this position.
Skills & Qualifications :
- Excellent customer service background / skills
- Ability to maintain confidentiality
- Professional representative of FirstService Residential
- Excellent communication skills; written, verbal and listening
- Collaborative decision-making, relationship building and problem-solving skills
- Organizational and time management abilities
- High level of attention to detail
- Intermediate to Advanced knowledge of Microsoft Applications, particularly Word,
- Outlook, Excel and Power Point; ADP Vantage a plus
Education & Experience :
High School Diploma; College Degree preferred
Physical Requirements and Working Environment :
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Must be able to lift 25 lbs.
- Must be able to sit for extended periods of time.
- Must have finger dexterity for typing / using a keyboard.
- Talking and hearing occur continuously in the process of communicating with guests, supervisors, vendors and our clients.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Hours over and above normal office hours will occur, including evenings, holidays, and some weekends.
Schedule is subject to change based on business needs.
Tools & Equipment Used :
General office equipment
Travel :
Travel within the community required.
What We Offer :
- Medical, dental, and vision plans (full time and part time 30+ hours)
- Part time 20+ hours qualify for dental and vision
- 401K match
- Time off including vacation, sick, and company paid holidays
- Pet insurance available
- Verizon discount
- Tuition reimbursement
- Legal services
- Free emotional wellbeing and daily life assistance support for all associates
- Domestic partner coverage
- Health savings account
- Flexible spending account
About Us :
FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.
Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture.
Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development.
Experience exceptional service with a fulfilling career in property management with FirstService Residential.
To learn more about our company and culture, please visit www.fsresidential.com / california
Disclaimer
The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification.
It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.
FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.
Qualified applicants with arrest and / or conviction records will be considered for employment in a
manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment with FirstService Residential are contingent upon a satisfactory background check.
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