Project Manager (Data Science)

Position Objective : Provide services as a Data Science Project Manager in support of the overall functions of the Office of the Director within the National Institutes of Health (NIH).

The purpose of this position is to serve as a project manager for a data science team supporting NIH's CUP and FCIB. The team structure is based on a software development team model and will implement a modified Agile methodology.

The position will be responsible for managing, creating, assigning, and monitoring tasks within Asana and Jira. The position will require coordinating with the Branch Chief and team members to develop project proposals, timelines, and deliverables.

The role will require developing the branch's project intake and ticketing system within Jira and working with the Branch Chief to develop a project SOP for the branch.

The role will require experience with Machine Learning Operations (MLOps) development lifecycle.

Read on to find out what you will need to succeed in this position, including skills, qualifications, and experience.

Duties and Responsibilities :

• Conduct staff interviews and discussions to determine the scope, purpose and objectives of project.
• Prepare project documentation to include charter, schedule, resource plans and budgets.
• Create project in designated project management software and ensure all necessary staff have access.
• Recommend and support routine project management meetings, updates and prepare a variety of status reports and dashboards.
• Assist staff coordinate project management activities, to include routine meetings and development of reports.
• Conduct project-related activities, including developing needed materials, power-point presentations, arranging discussions, and facilitating interactions.
• Coordinate, track and complete action items and report progress to project owners.
• Support internal resources plan and implement activities in support of project in accordance with project priorities and schedule.
• Prepare project dashboards and summaries, milestone status and updates to work breakdown structure as necessary.
• Prepare progress reports, summaries, descriptions, and other materials to communicate with internal and external stakeholders.
• Develop summaries of project status and performance for review with upper management.
• Measure project performance using designated systems, tools and techniques and report findings to upper management.
• Create and maintain comprehensive project documentation library using designated applications and tools.
• Assist project owners conduct enterprise resource planning and assist with annual budget formulation.
• Assist project owners manage financial aspects of project to include monitoring budget, projecting future spending and completing appropriate financial requests and accounting documentation.
• Establish project metrics to measure and evaluate project cost and performance.
• Research new trends in project management and related project management software and applications to improve project management efficiency.
• Coordinate and conduct internal management studies and provide trend analyses to project owners.
• Stay abreast of project management certification standards and industry principles through professional associations and implements practices.
• Perform literature reviews of related projects to identify new approaches to improving project management.
• Review other project management plans and recommend improvements.
• Provide expert review and recommendation regarding other project management plans.
• Provide researchers and non-project staff presentations on appropriate project management practices.
• Develop project management standard operating procedures (SOPs) based on analysis of all program and project requirements.
• Develop standardized project management templates, tools, resources, guides and training materials and coach project managers on their effective use.
• Establish standardized project tracking and review processes and workflows to include meeting formats, agendas and presentation approaches.
• Conduct project management audits to evaluate processes and procedures and develop corrective action or improvement plans in accordance with approved standards.
• Review, evaluate and provide recommendations for improvement of project requirements to include the scope, purpose and objectives.
• Review, evaluate and provide recommendations for improvement of project management software and develop investment strategies.
• Review, evaluate and provide recommendations for improvement of routine project management meetings, updates and preparation of a variety of status reports and dashboards.
• Develop and implement project monitoring and evaluation best practices.
• Compare and evaluate project requirements to other projects and recommend changes and improvements to project owners to overcome redundancies, overlaps, or opportunities to coordinate.
• Evaluate project-related activities and documentation and make corrections and improvements.
• Review, evaluate and provide recommendations for improvement of project tracking and progress reporting.
• Review, evaluate and provide recommendations for improvement of project scheduling practices.
• Review, evaluate and provide recommendations for improvement of project dashboards and summaries, milestone status and updates and work breakdown structures.
• Conduct analysis of project activities and performance and report findings to project owners and recommend corrective actions.
• Provide project management expertise monitoring and tracking multiple ongoing projects and provide critical insights to project owners.
• Review, evaluate and provide recommendations for improvement of enterprise resource planning and annual budget formulation.
• Evaluate and implement improvements to processes for establishing project budgets and predicting future spending.
• Log project expenditures within designated tracking tool and report balances to project owners.
• Evaluate project cost and performance against metrics and report status and recommend corrective actions to project owners.
• Review and assess allocations and expenditures within budget system for accuracy and completeness.
• Provide project management expertise to ensure accurate and consistent project monitoring and tracking to inform project owner decision making.
• Coordinate, conduct, and participate in important off-site activities and discussions, relevant to project management activities and goals.
• Provide subject matter expertise on special cross-cutting and ad hoc projects, attend special regional, annual and ad hoc meetings and participate on working groups.
• Build and support effective communication strategies for the Division and public presentations of the program and its constituent activities.
• Maintain coordination and communication between research operations, program management, project stakeholders, team members and subcontractors.
• Project Intake and Project Management SOP for the Branch - Ad-Hoc.

Basic Qualifications :

• Bachelor’s Degree in Management Information Systems and Statistics, Human Resources, Business Management and Administration, Computer Administration Management and Security, Computer Programming and Data Processing, Computer Science, Statistics and Decision Science, Electrical Engineering, Mechanical Engineering, Physics, or a related field.
• Project Management Professional (PMP).
• Skilled in SharePoint, Asana, Jira, GitHub, MS Office.
• Experience in Project Management, Website Content Management, Data Analysis, Executive level support.
• Experience in Budgeting, Meeting minutes / summary reports, and Meeting coordination.

Minimum Qualifications :

• Ability to multi-task and pay close attention to detail.
• Excellent analytical, organizational and time management skills.
• Strong communication skills, both oral and written.

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