Second Secretary

The second secretary is responsible for providing secretarial support services to the principal and head secretary.

ESSENTIAL JOB FUNCTIONS - Essential functions under the Americans with Disabilities Act may include any of the following duties, knowledge and skills.

This list is illustrative only and is not a comprehensive listing of all functions and duties performed by employees in this position.

Regular on time and in person attendance is an essential function of this job. Other essential functions may include, but are not limited to the following :

JOB FUNCTIONS :

• Assist with the scheduling of appointments and maintain calendar for building administrator
• Assist the building administrator with various tasks including message handling, written communications, answering mail, filing, and scheduling
• Assist with recording all student daily attendance when required
• Assist with the recording of student data information in school file and files for pupil personnel as they enroll or drop
• Maintain the computerized student information system
• Process and deliver bank deposits
• Receive and send school records
• Assist with attendance when required
• Work with scan sheets for report cards, coordinate distribution, etc.
• Interact with co-workers, administration, students, parents and the community in positive, supportive and cooperative ways
• Performs other duties as assigned

This description describes the type and level of work performed by a person assigned to this position. It is not an exhaustive list of all duties and responsibilities required in the position.

REQUIRED QUALIFICATIONS :

• High School Diploma or equivalent
• One year of successful previous secretarial experience
• Demonstrated ability to work well with others
• Experience working with computers
• Excellent attendance and punctuality
• Good time management and organizational skills
• Good public relations, professional and courteous conversation skills with school customers : students, parents, teachers and community
• Excellent grammar and communication skills (verbal and written)
• Demonstrated ability to participate as a member of the team
• Demonstrated ability to work in a diverse environment
30+ days ago