Description
Project Specialist II
Location Marlborough MA - Hybrid
About the role :
This valued team member will be responsible for project task execution and administrative support within the Global Supplier Quality Organization.
We are looking for a professional who works under limited supervision with general instructions given on new assignments, enjoys a fast-paced environment, and loves to collaborate across the team and organization.
This team member will support a team of approximately 200 employees with direct support for 1 VPs and multiple projects.
This role is hybrid with some offsite and some onsite required.
Your responsibilities include :
- Performs general administrative duties that include coordinating meetings / calendar management, expense reporting, purchase orders & invoice reconciliation, maintaining leadership calendars, arranging travel and organizing major functional meetings internally or externally.
- May support Supplier Quality team in generation of purchase orders, myBuy activities, p-card purchases & reconciliation and other financial activities.
- Responsible for maintaining organizational charts and organizing announcements for new hires and promotions.
- Conducts all aspects of the job with appropriate level of confidentiality and sensitivity to employee and organizational data by storing documents carefully and not disclosing confidential information except on a need-to-know basis
- Anticipates and coordinates projects / assignments, organizes own schedule, and that of others, to meet deadlines. Several times per year, will support the organization of group meetings (e.
g., staff meetings, Town Halls, various recurring meetings, etc.) which will involve careful planning and organization.
- Performs data analysis and reporting tasks in support of broader project initiatives
- Assists in the creation of presentations for Senior leaders
- May create / update process documentation through the change notification process
- Acts as a conduit of communication internally to and from Senior Leadership.
What we're looking for in you :
Basic Requirements
- Previous project assistant experience (min 3-5 years) supporting multiple team members
- Experience in supporting senior level leaders
- Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, SharePoint, Teams, expense reporting software (Concur) and travel booking solutions
- Strong communication skills (written and oral) and interpersonal skills with ability to work across multiple levels of an organization.
- Attention to detail and well organized.
- Self-starter ability to take on new less-defined tasks
- Strong sense of responsibility and urgency as well as ability to solve problems independently.
- Strong customer-service orientation and professional demeanor.
- Strong collaboration skills
- Highest ethical standards. Discretion and sound judgment when dealing with confidential and / or sensitive information.
OT : Eligible for 1.40 OT Mark-Up : Yes
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