Grant Operations Assistant

Description

Job Id : 65925

Grant Operations Assistant

Our client is seeking a detail-oriented and organized Grant Operations Assistant to join their Operations Team. Reporting to the Associate Director of Development Operations, this role plays a crucial part in supporting the Foundations Relations (FR) and Corporate Partners (CP) teams in securing gifts and grants for various programs for the client.

The ideal candidate will thrive in a fast-paced environment, possess strong data management skills, and demonstrate a proactive approach to maintaining operational excellence.

Grant Operations Assistant Responsibilities

• Maintain the integrity of the Raiser’s Edge / NXT and InfoEd databases, focusing on Opportunities, Actions, and Notes for FR and CP teams.
• Review, document, and upload notices of grant agreements and contracts to corresponding Opportunity records in the NXT database.
• Monitor and assess gift and grant Opportunity records, ensuring accuracy and completeness.
• Coordinate and maintain filing systems, ensuring current documentation for proposal attachments and other critical data.
• Prepare and manage Action records in response to foundation deadlines and reporting requirements.
• Reconcile NXT Opportunity and Gift records with projections monthly to ensure accuracy.
• Assist in the creation of pending Action records for prospective foundations identified through prospecting efforts.
• Enter upcoming gifts and grants into NXT using Asana gift forms.
• Schedule and track payments, invoices, pledge reminders, acknowledgements, and other stewardship activities as outlined in gift / grant agreements and MOUs.
• Identify opportunities for process improvement, troubleshoot issues, and lead data cleanup projects as needed.
• Respond promptly to requests for information, service, and assistance from FR, CP, Operations, and Development teams.
• Adhere to department policies, procedures, and industry best practices, utilizing the hospital’s values as a guiding framework.
• Assist the Associate Director of Development Operations with additional duties in support of FR, CP, and Operations.

Grant Operations Assistant Qualifications

• Bachelor’s degree.
• Minimum of two years focused on data analytics, process implementation, or operations in a nonprofit or for-profit setting.
• Proficiency in CRM systems, preferably Raiser's Edge, Raiser's Edge NXT, and InfoEd.
• Advanced Excel skills, including pivot tables and data analysis.
• Strong written and verbal communication skills.
• Exceptional attention to detail and accuracy.
• Ability to manage multiple tasks and prioritize in a deadline-driven environment.
• Proven ability to work independently and as part of a team.
• Discretion in handling confidential and sensitive information.

Compensation : $20-$22 / hr. (DOE)

Benefits

Benefits are available to eligible VanderHouwen contractors and include coverage for medical, dental, vision, life insurance, short and long term disability, and matching 401k.