Business Office Manager/ Human Resources
East Lake Arbor -
East Lake Arbor is looking for a Business Office Manager / Human Resource to join our team! We are looking for a person who wants to be a part of building a great community and contribute to the quality of life for our wonderful seniors.
Responsibilities :
- Participate in New Hire Orientation program and other regular associate meetings or functions.
- Prepare new hire paperwork, employee status changes, employee exit paperwork, and leave of absence requests for submission to home office Human Resources.
- Utilize Payroll reporting tools to manage the accuracy of associate information and performance evaluation due dates.
- Update associate information in the Payroll system and personnel file.
- Respond to Unemployment Insurance claims; represent the company at unemployment Insurance appeals hearings.
- Conduct monthly benefit orientations; proof benefit enrollment forms and send to home office Human Resources; ensure all eligible associates have completed enrollment / declination forms.
- Provide training to department heads and act as a consultant regarding Human Resources policies.
- Make recommendations regarding terminations to department heads based on policies; ensure termination policies are followed by contacting HR Resource;
conduct termination meetings.
- Prepare Time Sheet Reports for payroll; edit daily time entries; ensure accuracy of bi-monthly payroll.
- Ensure that all on-the-job injuries / illness are properly reported and documented; coordinate with department heads to allow injured workers to return to modified duty within the ordered restrictions when appropriate or ensure a doctor's release is obtained before returning to full duty;
maintain the OSHA 300 and 300A logs.
Accounting Responsibilities :
- Process all accounts payable invoices.
- Prepare bank deposits, deposit to bank and e-mail deposit records to home office.
- Responsible for maintaining and issuing of Petty Cash, including Resident Petty Cash, and monthly reconciliation.
- Prepare monthly billing spreadsheet.
- Make collection calls on past due accounts; -maintain collection logs / records; timely follow up on past due accounts;
prepare accounts for submittal to collection agencies.
- Assist with preparation of new residents' move-in paperwork, resident status changes, and move-out paperwork and forward to home office.
- Support month-end closing procedures.
- Analyze monthly operations statements for the Executive Director and department heads.
- Handle or refer resident billing inquiries as appropriate.
Added responsibilities :
- Assist the Executive Director with completion of documents, correspondence and special projects as needed.
- Conduct tours.
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