Accounting Specialist (AP / AR)

Job Description

Job Description

Benefits :

401(k)

Company parties

Competitive salary

Health insurance

Opportunity for advancement

Paid time off

Profit sharing

Benefits / Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary

We are seeking a detail-oriented and self-sufficient Accounting Specialist to take ownership of both Accounts Payable and Accounts Receivable activities. This role is hands-on, focused on accuracy, reconciliations, and the day-to-day execution of accounting tasks. The ideal candidate is highly organized, comfortable working independently, and confident using QuickBooks Online to support reliable financial operations.

Key Responsibilities

Process and record Accounts Receivable transactions : create invoices, apply customer payments, monitor aging reports, and follow up on outstanding balances.

Perform Accounts Payable activities : review and enter vendor invoices, prepare and issue timely payments, and ensure proper general ledger coding.

Conduct thorough reconciliations of bank accounts, credit cards, and balance sheet accounts; identify and resolve discrepancies quickly and accurately.

Maintain detailed and organized financial records for all payables and receivables.

Collaborate with internal teams to confirm accuracy of financial data and resolve account issues.

Prepare journal entries, assist with month-end close, and provide support for audits or compliance needs.

Generate accurate and informative financial reports as required.

Communicate directly with vendors and clients regarding invoices, payments, and account inquiries.

Qualifications

Hands-on experience performing both Accounts Payable and Accounts Receivable duties.

Strong proficiency with QuickBooks Online (QBO) must be confident using QBO in daily accounting work.

Excellent reconciliation skills with proven accuracy and attention to detail.

Advanced Excel skills; proficiency with Microsoft Office Suite (Word, Outlook, PowerPoint).

Solid understanding of accounting principles and best practices.

Strong written and verbal communication skills for internal and external correspondence.

Ability to work independently and remain organized while handling multiple priorities.

Ideal Candidate Profile

Hands-on and detail-oriented, with a strong focus on accuracy.

Comfortable handling both payables and receivables directly.

Skilled in reconciliations and financial recordkeeping.

A proactive problem-solver who thrives in an independent role but collaborates well with others.