Mailroom Coordinator

Mailroom Coordinator

The University of Virginia Library is seeking a Mailroom Coordinator for the Shannon Library mailroom. As part of the Access Services department, the Mailroom Coordinator oversees the daily operations of mail services, coordinating with carriers and communicating with library staff to ensure efficient delivery and shipping of mail and packages. This position works closely with Interlibrary Services (ILS), processing incoming and outgoing materials and collaborating with the ILS Supervisor to continually improve mailroom workflows.

Responsibilities

• Receiving, sorting, and distributing incoming mail and packages for library staff
• Accurately logging incoming packages, shelving in storage room, and notifying recipients
• Packaging and processing outgoing mail and packages for library staff
• Operate mailroom equipment (e.g., stapler, scales, printers, cardboard baler) safely and effectively
• Maintain organization of mailroom space and supplies
• Coordinate with library departments (e.g., finance, facilities maintenance) regarding billing, building closures, etc
• Work with supervisor to analyze workflows, identify issues, and recommend solutions

Minimum Qualifications

Preferred Qualifications

Physical Demands

This job may require the ability to lift over 50 pounds and the use of a hand truck or book cart to push or pull up to 150 pounds. The job does occasionally require traveling some distance to attend meetings, and programs.

Anticipated hiring range : $22.00 - $24.00 per hour, commensurate with education and experience.

Anticipated Start Date is early January 2026.

Position Type & Work Location

Application review will begin after October 31, 2025. Preference will be given to applications received by this date.

Additional Requirements

How to Apply

Please apply online, by searching for requisition number R0077111. Complete an application with the following documents :

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants : Apply through your Workday profile by searching "Find Jobs."

Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

For questions about the application process, please contact Karon Harrington at fak3ph@virginia.edu.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities.