Administrative Specialist II - CHS ($50,826 - $74,797 Annually) DOE

Administrative Specialist Ii

Under supervision, performs a variety of clerical duties in support of office, program or unit operations. This is the second level of a four-level classification series. The Administrative Specialist II differs from other levels in this classification series in that the incumbent is required to exercise a moderate degree of independent judgment in the performance of their duties. The incumbent performs technical office support tasks requiring a clear understanding and skill in applying office guidelines and work methods.

Major tasks and responsibilities include :

• Sorts CHS Mail - Date stamp all incoming (USPS, fax, or patient delivery) CHS mail and correspondence upon receipt.
• Files incoming mail in conjunction with established policies and procedures.
• Sort through CHS email - Open and print all incoming claims and correspondence received through email upon receipt and date stamp and file in conjunction with established policies and procedures.
• Filing of all CHS forms and correspondence
• Mailing
• Faxing
• Answering phones
• Copying
• Data Entry
• Greeting patients
• Attend meetings and trainings as directed by supervisor.
• Create agendas and take minutes for meetings.
• Mail DSHS notification letters to providers.
• Send letters to providers requesting additional information.
• Prepare and mail provider cancellation notices.
• Document Purchase Order number on all incoming claims and attach to the corresponding Purchase Order form.
• Verify insurance eligibility.
• Manage CHS forms.
• Print Purchase Orders per established policies and procedures.
• Locate missing Purchase Orders.
• Deliver and pick up CHS correspondence from various locations.

Safety :

Communication :

Education - Experience And Training For Position

Graduation from a high school or equivalent with course work in general office practices, and two (2) years of experience in an office, administrative, or related support position is required. Some assignments may require program specific certifications at a time set by the Tribe.

Specific Skills / Knowledge / Abilities Required For Position

Knowledge : general office principles and practices, operation of standard office equipment that may include typewriter, personal computer, copier, fax machines and multi-line telephone, software applications relative to the position assignment, basic mathematics.

Skills : keyboarding (speed required may vary according to position assignment), word processing (knowledge of software programs varies according to position assignment), oral and written communications, interpersonal and human relations, problem-solving, customer service in person and via telephone (discretion, patience, etiquette, professionalism) following oral and written instructions, prioritizing workload and adapting to changes in work load demand, providing limited training, maintaining confidentiality of sensitive matters, following through on assignments as directed, initiative and accountability skills for work product or service.

Physical Requirements

Continuously uses vision. Frequently sits for long periods of time. Frequently talks and listens. Manual dexterity for computer work and routine paperwork. Occasionally walks and reaches with hands and arms. Occasionally lifts up to 25 lbs.