Office Assistant

Job Description

Job Description

We are looking for a dedicated Office Assistant to join our team in Miami Beach, Florida. This is a long-term contract position within the non-profit sector, offering an excellent opportunity to contribute to meaningful organizational goals. Ideal candidates will have strong administrative skills and the ability to communicate effectively in both English and Spanish.

Responsibilities :

• Provide administrative support to ensure smooth daily operations.
• Handle inbound calls and respond to inquiries in a detail-oriented and timely manner.
• Assist with leasing-related tasks, including documentation and client interactions.
• Perform clerical duties such as filing, data entry, and scheduling.
• Utilize accounting software systems to manage billing and financial records.
• Collaborate with team members to maintain accurate CRM records.
• Create and manage banner ads and other promotional materials as needed.
• Support the use of computer programs for various office functions.
• Ensure timely completion of assigned tasks while maintaining attention to detail.
• Maintain high standards of customer service when interacting with clients and colleagues.
• Proficiency in English and Spanish for bilingual communication.
• Experience with leasing processes or real estate preferred but not required.
• Familiarity with accounting software systems and financial tools.
• Strong computer literacy, including CRM platforms and general office programs.
• Ability to handle billing functions and manage financial records accurately.
• Prior experience in answering inbound calls and providing clerical support.
• Excellent organizational skills and attention to detail.
• Strong interpersonal and communication abilities in a detail-oriented environment.