Administrative Assistant

Administrative Assistant

The Honorable Thomas Rode of the Ninth Circuit Court in Charleston, under the South Carolina Judicial Branch, is seeking a professional and dependable Administrative Assistant.

This role is an integral part of the Judge's chambers, providing high-level administrative and secretarial support under the direct supervision of the Circuit Court Judge. The Administrative Assistant ensures the efficiency and professionalism of daily operations, requiring the use of individual discretion in interpreting and applying office policies and procedures.

As a vital member of the South Carolina Judicial Branch, the Administrative Assistant contributes to the fair and effective administration of justice by supporting courtroom functions, coordinating with attorneys and court staff, managing communications and records, and maintaining the Judge's schedule and official reports.

Essential Duties and Responsibilities of the Position

• Answer phones, collect and log mail, organize office files, draft forms, schedule conference calls and hearings, and take minutes at meetings for committees the Judge participates in.
• Organize and manage inmate correspondence, attorney communications, and attorney protection requests, act as liaison between the Judge and attorneys. Review and log incoming / outgoing orders, ex parte letters, bench warrants, and motion / order cover sheets. Coordinate with Clerk of Court offices statewide, Solicitor's Office, Public Defender's Office, and Probation / Parole Offices.
• Manage courtroom readiness, including preparing documents, organizing the Judge's calendar, and completing required reports such as travel vouchers, MUA reports, and annual judicial reports. Maintain and assist with annual office inventory.
• Assist visiting Judges with administrative and logistical needs such as parking, key cards, accommodations, and office orientation.
• Oversee the Law Clerk application process, provide orientation and training to new clerks, and assist with technological needs, including coordination with I.T. staff.
• Ensure seamless office operations when the Judge is away from the county.
• Perform other duties as assigned.

Minimum and Additional Requirements

Preferred Qualifications

Required Knowledge, Skills, Abilities and Other Characteristics

The South Carolina Judicial Branch offers an exceptional benefits package for FTE positions that include :

Equal Opportunity Employer

The South Carolina Judicial Branch is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, national origin, sex, gender, pregnancy, age, or disability.