Executive Administrator

Job Description

Job Description

Salary : $80,000 - $95,000 annually, depending on experience and qualifications

Position Summary

The Executive Administrator provides high-level administrative and operational support to the President and Chief of Staff. This role manages complex calendars, facilitates communications, supports governance functions, and ensures efficient operations. The Executive Administrator maintains confidentiality, exercises sound judgment, and builds strong collaborative relationships across the university and with external stakeholders. This position will report directly to the Chief of Staff.

Our generous benefits package includes medical, dental, and vision plans; paid parental leave; short term and long term disability plans; life insurance; flexible spending accounts; and a 403(b) retirement plan which includes a 8% employer contribution after 2 years of service. RFUMS is committed to employee wellbeing and work-life balance. Full time staff are eligible for 3 weeks of vacation / personal leave, 15 sick days, and 9 paid holidays, paid winter break, plus two floating holidays. That is a minimum of 30 paid days off each year!

Who We Are

Rosalind Franklin University of Medicine and Science (RFU) is a graduate health sciences university committed to serving the population through the interprofessional education of health and biomedical professionals and the discovery of knowledge dedicated to improving wellness. The university embodies the spirit of inquiry and excellence modeled by its namesake Dr. Rosalind Franklin, whose Photo 51 was crucial to solving the structure of DNA.

Today, the university’s 6 colleges continue Dr. Franklin’s legacy through rigorous academics, pioneering research, and innovative community service. Our unique interprofessional education model allows students to learn from and with each other in a variety of settings, including our simulation labs, the student-led Interprofessional Community Clinic, and through partnerships with area hospitals and clinics. RFU is a national leader in interprofessional research and practices, and is nationally recognized for its research in areas including neuroscience, brain-related diseases, inherited disorders, proteomics, cancer cell biology and immunology, cardiac resuscitation, and gait and balance.

Essential Duties & Responsibilities

Executive and Administrative Support

• Serve as the primary point of contact for the President and Chief of Staff, managing incoming communications and ensuring timely, appropriate responses.
• Develops the yearly operations plan for the office and its activities, many of which require extensive planning (typically 12 months in advance), sensitivities to its constituencies and an appreciation for the complexity of the university’s business
• Draft, edit, and prepare correspondence, reports, presentations, talking points, and briefing materials for internal and external audiences.
• Manage calendars for the President and Chief of Staff, coordinating meetings, events, and engagements while resolving scheduling conflicts and ensuring alignment with institutional priorities.
• Organize and manage complex travel arrangements, including itineraries, logistics, documentation, and expense reporting
• Prepares and monitors departmental budget, including activities such as invoice preparation, credit card reconciliations, and maintains organized documentation.

Executive and Administrative Support

Board of Trustees Support

Special Projects, Events, and Institutional Initiatives

Other Duties

Conditions of Employment

Required Education & Experience

Required Knowledge, Skills, & Abilities

Preferred Qualifications

Typical Physical Demands & Working Conditions

EOE, Including Disability / Vets