Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

Our client, a Financial Services firm, is seeking an Executive Assistant to provide high level administrative support to the CEO. The Executive Assistant must be creative and enjoy working within an entrepreneurial and fast‑paced environment. The ideal individual will exercise good judgment in a diversity of situations, have strong written and verbal communication, administrative, and organizational skills, and maintain a realistic balance among multiple priorities.

POSITION : Executive Assistant to CEO

LOCATION : Hudson Yards – fully onsite with some flexibility for occasional remote work

HOURS : 8 : 30am-5 : 30pm with occasional work required early in the morning, evenings and / or weekends

SALARY : $140k-$200k base DOE plus bonus and benefits

Responsibilities

• Handle all calendar management for CEO, including scheduling and prioritizing meetings and appointments.
• Manage domestic and international travel arrangements including booking commercial and private flights, transportation and accommodations, and researching and creating travel itineraries.
• Stay up to date on hospitality trends to execute prime reservations at restaurants, entertainment venues, athletic events, etc.
• Work with Chief of Staff to organize and prioritize all internal and external correspondence and flag critical matters.
• Liaise with Chief of Staff to manage logistics for upcoming events, meetings & speaking engagements.
• Plan and organize holiday party and company wide events (source location, vendors, swag, gifts, etc).
• Curate customized gift experiences and oversee gift packaging for clients.
• Organize, maintain & update personal and professional contacts, ensuring accessibility & accuracy.

Requirements

Seniority Level

Employment Type

Job Function

Industries

Medical insurance

Vision insurance

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