Executive Assistant (Hybrid – Santa Clara, CA)

Executive Assistant (Hybrid Santa Clara, CA)

We are looking for an Executive Assistant for a large, global SaaS B2B high-tech company. In this role, you will support two to three VPs in Digital Business Services & Experiences, requiring regular office presence at our Santa Clara location at least twice weekly based on business needs. The position involves significant coordination across multiple time zones, requiring flexibility and excellent time management skills to ensure effective communication and support for executives working in different regions.

This is a 7-month contract (Extension Possible). 40-hour-per-week hybrid role in Santa Clara, CA with 2-3 days onsite at the Santa Clara, CA office.

This is a W2 employee of Stage 4 Solutions. Health benefits and 401K are offered.

Responsibilities :

• Calendar & Time Design : Orchestrate complex calendars with intention across multiple time zones-prioritizing impact, resolving conflicts, and helping leaders invest time where it matters most.

Proactive Communication Management : Maintain exceptional response times for emails, messages, and requests, ensuring nothing falls through the cracks. Prioritize communications based on urgency and executive needs.

Follow-Through Excellence : Track all action items, commitments, and deadlines with a robust system that ensures timely completion and appropriate escalation when needed.

Travel & Logistics : Manage all travel (domestic and international) with precision, anticipating risks and designing itineraries that maximize efficiency and productivity.

Information Confidentiality : Maintain absolute discretion with sensitive information, demonstrating impeccable judgment about what to share, when, and with whom.

Requirements :

Please submit your resume to our network at https : / / www.stage4solutions.com / careers / (apply to the Executive Assistant (Hybrid Santa Clara, CA) role).

Please feel free to forward this job post to others you think may be interested.

Stage 4 Solutions is an equal-opportunity employer. We celebrate diversity and are committed to providing employees with an inclusive environment that is free of discrimination and harassment. All employment decisions are based on the job requirements and candidates' qualifications, without regard to race, color, religion / belief, national origin, gender identity, age, disability, marital status, genetic information or other applicable legally protected characteristics.

Compensation : $50 - $55.52 / hr

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