UNIV - Program Coordinator I - Surgery : Global Surgery

UNIV - Program Coordinator I - Surgery : Global Surgery

The Global Surgery Program Coordinator is responsible for complex logistics, supporting research initiatives, managing communications, and securing funding to advance the program's mission of improving surgical care in our state and worldwide. This position serves as the central coordinator for all aspects of a comprehensive MUSC Global Surgery Program and reports directly to the Global Surgery Director.

Job Responsibilities :

• 30% - Programmatic Operations & Administrative Coordination - Organize and maintain shared drives with systematic file organization and access controls. - Coordinate Global Surgery Council meetings, including scheduling, agenda preparation, and venue arrangements. - Organize and maintain the Global Surgery Director's calendar, ensuring optimal scheduling of meetings, conferences, and program activities. - Manage faculty resource allocation and scheduling for program activities. - Document and distribute comprehensive meeting minutes to all stakeholders. - Track key program objectives, milestones, and deliverables to ensure timely completion. - Develop and maintain program databases and tracking systems.
• 20% - Travel Coordination - Partner with various clinical departments, the Office of Graduate Medical Education (GME), College of Medicine (COM), and the Center for Global Health (CGH) to coordinate travel arrangements for global surgery experiences including conferences and rotations. - Ensure compliance with institutional policies and international travel requirements. - Assist with visa applications, immunization records, and travel documentation. - Coordinate housing, transportation, and logistical arrangements as needed. - Maintain safety protocols and emergency contact procedures - Coordinate pre-departure orientations and post-mission debriefings
• 20% - Research Project & Grant Coordination - Maintain comprehensive tracking of all research projects, including project leads, timelines, and progress status. - Coordinate research meetings and ensure projects remain on schedule. - Facilitate collaboration between research teams and international partners. - Assist with IRB submissions and regulatory compliance for international research. Monitor and track research grants, including deadlines, reporting requirements, and budget management. - Assist principal investigators with grant writing, including literature reviews, budget preparation, and submission processes.
• 15% - Communication Management - Internal Communications - Oversee the timely creation and distribution of student-led newsletters, ensuring quality and consistency. - Coordinate with student editors to maintain publication schedules. - Manage internal communication channels and ensure information dissemination. - External Communications and Digital Presence - Working with the Office of Communications and Marketing and the College of Medicine Dean's office, develop and implement social media content strategies across multiple platforms (Instagram, LinkedIn, Twitter, Facebook). - Ensure alignment with institutional guidelines, MUSC branding, and program objectives. - Regularly update program website with current information, news, and resources. - Manage digital asset libraries and maintain brand consistency. - Monitor online presence and engagement metrics.
• 10% - Grant / Funding Development - Coordinate with institutional development offices for grant opportunities; identify funding opportunities from industry partners, foundations, and governmental organizations. - Collaborate on the development of compelling grant / funding proposals for programmatic support. - Track funding opportunities and application deadlines. - Working with the Office of Institutional Advancement and Program leadership, assist with donor stewardship and recognition activities as appropriate.
• 5% - Other duties as assigned

Preferred Education and Experience :

Minimum Requirements : A bachelor's degree and one year relevant program experience.