Administrative Support Coordinator

Administrative Coordinator

Our Child and Family Life Team provides developmentally based therapeutic interventions for pediatric patients and families which support coping skills, medical insights and socialization. By providing psychosocial care to 25+ pediatric units / departments, we serve hundreds of families every day.

Job Summary

Directs and maintains accountability for complex, multi-faceted programs. Provides administrative support through the appropriate use of software and / or other tools. Exhibits initiative and knowledge to assure operations carry on in the usual manner in management's absence.

Essential Functions

• Utilizes the appropriate software applications to maximize efficiency and effectiveness of office workload.
• Greets and communicates in a manner consistent with caring and respect and follows established policies for confidentiality. Answers telephone, takes messages, welcomes visitors and provides / relays information in a manner consistent with hospitality standards.
• Composes documents and independently formats, types and proofreads correspondence, memos, reports, charts, statistics, meeting minutes, newsletters, etc.
• Performs / coordinates basic office duties such as sorting / distributing mail, copying, filing, faxing, completing forms, and ordering / maintaining equipment / supplies.
• Maintains schedule / daily calendar for staff members / rooms / equipment, making independent judgments regarding priorities / rescheduling. Arranges for conference / travel, meetings as needed.
• Collects, compiles, and prepares data for analysis and develops systems that facilitate tracking of data. Manipulates data to develop unique reports to meet special requests and reviews reports / data to determine accuracy.
• Directs and maintains accountability for completion of complex, multi-faceted programs / projects.

Qualifications

Primary Location

SITE - Helen Devos Childrens Hospital - 100 Michigan St - Grand Rapids

Department Name

Child and Family Life - GR

Employment Type

Full time

Shift

Day (United States of America)

Weekly Scheduled Hours

40

Hours of Work

7 : 30am - 4 : 00pm

Days Worked

Monday to Friday

Weekend Frequency

N / A

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Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category. We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief.

Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.

An interconnected, collaborative culture where all are encouraged to bring their whole selves to work, is vital to the health of our organization. As a health system, we advocate for equity as we care for our patients, our communities, and each other. From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do. We invite those that share in our commitment to join our team.