Talent.com
Administrative Assistant (Indianapolis)
Administrative Assistant (Indianapolis)Michaelis Corporation • Indianapolis, IN, US
Administrative Assistant (Indianapolis)

Administrative Assistant (Indianapolis)

Michaelis Corporation • Indianapolis, IN, US
job_description.job_card.variable_days_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.full_time
  • serp_jobs.job_card.part_time
job_description.job_card.job_description

Location : Indianapolis, IN

Compensation : $40,000

Reports to : VP

Type : Full-time, on-site

About Michaelis

Family-owned since 1986, Michaelis is a fast-growing mitigation / restoration and waterproofing contractor serving Central Indiana. We value professionalism, rapid response, and work-life balance.

Role Purpose

Assist the Staff Accountant, VP and finance function to keep AP current, support AR follow-up, and provide reliable administrative muscle across the officefreeing SR. staff while building skills toward a future accounting role .

Hands-on role from spreadsheets to supply cabinets. Youll jump from invoice coding to answering phones during a rush to reorganizing a supply cabinet.

What Youll Do

Accounting Support (60%)

  • Accounts Payable : Enter / code invoices in accounting; route approvals; reconcile vendor statements.
  • Vendor Setup & Compliance : Collect / validate W-9, COI, terms, lien waiver requirements; keep vendor files current.
  • Credit Cards & Receipts : Chase missing receipts; attach and code transactions; maintain a clean monthly file for reconciliation.
  • AR Assist (as needed) : Send statements / courtesy reminders; document promised-to-pay notes; assemble lien / waiver packets for Controller / VP signature.
  • Month-End Support : Maintain folders / naming; prep JE support docs (no posting without approval).

Office & CSR Backup (as-needed) (25%)

  • Cover phones during breaks / PTO or volume spikes.
  • Bank / supply / coffee / food runs; maintain par levels for office supplies.
  • Reorganize shared spaces (supply closet, archive room); label, inventory, and set reorder points.

    • Projects & SOPs (15%)

  • Draft / update SOPs and play a part as a systems champion.
  • Help the VP / Staff Accountant roll out new ERP modules.
  • Light data hygiene in scorecards (entering assigned metrics once trained).

    • Schedule & Seasonality

  • MonFri, 8 : 005 : 00 all hands during storms / CAT events. 40-50 hours weekly.
  • CSR backup is as-needed; youll be trained to step in smoothly.

    • Benefits :

  • Medical, Dental, and Vision
  • $25k Company Paid Life Insurance
  • 401K with matching available
  • PTO time
  • Paid holidays
  • Career Growth : Opportunities to advance to staff accountant role.

    • What Success Looks Like (first 12 weeks)

  • AP invoices entered within 2 business days, coding accuracy =98%.
  • All new vendors set up with complete docs (W-9, COI, terms) before first payment.
  • CSR coverage handled professionally with accurate lead sheets when called upon.

    • Nice to Have

  • Exposure to construction / restoration or job costing; EOS / 90.io familiarity; intermediate Excel / Sheets.

    • Growth & Reviews

  • 6- and 12-month performance reviews, then annually; quarterly 1 : 1s.
  • Company paid select certifications chosen by leadership.
  • Year 1 : learn the business, master AP / vendor setup / receipts; Year 2 : begin small accounting projects and module rollouts in Proven.

    • Requirements

    Minimum Qualifications

  • Associates degree.
  • Solid spreadsheet / data entry skills; organized, dependable, deadline-driven.
  • Clear communicator; willing to pitch in wherever needed.
  • A natural curiosity towards numbers.
    • serp_jobs.job_alerts.create_a_job

    Administrative Assistant • Indianapolis, IN, US

    Job_description.internal_linking.related_jobs
    Administrative Assistant - APCD

    Administrative Assistant - APCD

    State of Indiana • Indianapolis, IN, US
    serp_jobs.job_card.full_time
    Administrative Assistant - APCD.Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies.At th...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Quick Reminder - IN-DCS-Administrative Assistant - Indianapolis, IN 46204

    Quick Reminder - IN-DCS-Administrative Assistant - Indianapolis, IN 46204

    Lorven technologies • Indianapolis, IN, United States
    serp_jobs.job_card.full_time +3
    serp_jobs.filters_job_card.quick_apply
    Role : IN-DCS-Administrative Assistant Job ID - (778871) Location : Department of Child Services Central Office 402 West Washington Street W386 Indianapolis, IN ...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days
    Administrative Assistant to the Principal

    Administrative Assistant to the Principal

    Archdiocese of Indianapolis • Indianapolis, IN, USA
    serp_jobs.job_card.full_time
    serp_jobs.filters_job_card.quick_apply
    Pius X Catholic School located on the Northside of Indianapolis is seeking an administrative assistant.This individual would support the principal, assistant principal and help with front office st...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_1_day
    Administrative Assistant

    Administrative Assistant

    Staffing • Indianapolis, IN, US
    serp_jobs.job_card.full_time
    Location : Indianapolis, IN 46204 (Onsite).Work Schedule : 7 : 00 AM to 3 : 30 PM (Monday to Friday).This position would also create both hard and soft folders for the cost reports.Hard / physical folders ...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_hours • serp_jobs.job_card.promoted
    Administrative Assistant I

    Administrative Assistant I

    Specialty Coating Systems • Indianapolis, IN, United States
    serp_jobs.job_card.full_time
    The Administrative Assistant I provides and / or performs a combination of the following services : shipping support, receptionist, data entry, and administrative assistant. Depending on the needs of t...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_1_day • serp_jobs.job_card.promoted
    Administrative Assistant I

    Administrative Assistant I

    Abacus Service Corporation • Indianapolis, IN, US
    serp_jobs.job_card.full_time
    Administrative Assistant I Position.A new Administrative Assistant I position became available in Wand.Please review the job description below and email me the resumes directly until you have acces...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Administrative Assistant II

    Administrative Assistant II

    Stewart • New Palestine, IN, US
    serp_jobs.job_card.full_time
    At Stewart, we know that success begins with great people.As a Stewart employee, you'll be joining a company that was named a 2024-2025 Best Company to Work For by U. News & World Report, and a 2025...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Assistant Manager I

    Assistant Manager I

    The Salvation Army USA Central Territory • Noblesville, IN, United States
    serp_jobs.job_card.full_time
    Assistant Store Manager - The Salvation Army Thrift Store.The Salvation Army is an international movement and part of the universal Christian church. Its message is based on the Bible.Its ministry i...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Administrative Assistant - Onsite - Indianapolis, IN

    Administrative Assistant - Onsite - Indianapolis, IN

    Argyle Infotech • Indianapolis, IN, US
    serp_jobs.job_card.full_time
    Working as an Administrative Assistant with the Indiana Department Of Health Food Protection Division Rapid Response Team and the Produce Safety Team.serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    LHH • Indianapolis, IN, US
    serp_jobs.job_card.permanent
    LHH is currently recruiting for an Administrative Assistant for one of our clients on the north side of Indianapolis, IN. This is a fully onsite direct hire position.Are you an organized, detail-ori...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    Sevita • Indianapolis, IN, US
    serp_jobs.job_card.full_time
    A part of the Sevita family, provides Residential and Treatment Foster Care services to youth who may be facing out-of-home placements, transitioning back into the family home or independent living...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Retail Associate (Part-Time) - Creekview Dr. Columbus, IN

    Retail Associate (Part-Time) - Creekview Dr. Columbus, IN

    Goodwill of Central & Southern Indiana • Columbus, IN, United States
    serp_jobs.job_card.part_time
    The Retail Associate assists the store management team in reaching the operational goals of the site by functioning in various capacities within the retail location. The titles of the various jobs t...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    Immune Biopharma • Indianapolis, IN, US
    serp_jobs.job_card.full_time
    serp_jobs.filters_job_card.quick_apply
    Immune Biopharma is looking for an administrative assistant to join our team in our Indianapolis office.This person will work to support the daily operations of the office.The ideal candidate is a ...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30
    Pipeline Safety Administrative Assistant

    Pipeline Safety Administrative Assistant

    State of Indiana • Indianapolis, IN, US
    serp_jobs.job_card.full_time
    Pipeline Safety Administrative Assistant.Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agenc...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Administrative Assistant V - Indiana Clearinghouse - Indianapolis

    Administrative Assistant V - Indiana Clearinghouse - Indianapolis

    Government Jobs • Indianapolis, IN, US
    serp_jobs.job_card.full_time
    To serve as a civilian employee of the Indiana State Police whose primary responsibility is to provide administrative assistance to the Program Director for the collection, dissemination, and opera...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    Lawler Manufacturing, Co. • Indianapolis, IN, US
    serp_jobs.job_card.full_time
    serp_jobs.filters_job_card.quick_apply
    Administrative Assistant – Cross-Functional Support Location : On-site at Lawler Manufacturing Company, Inc.Indianapolis, IN Schedule : Monday to Friday, 8 : 00 AM – 5 : 00 PM Lawler Ma...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30
    Assistant Project Manager - Indianapolis, IN

    Assistant Project Manager - Indianapolis, IN

    Michael Page • Noblesville, IN, US
    serp_jobs.job_card.full_time
    My client is a mid-sized, employee-owned general contractor with a true family feel, where everyone has each other's back. They foster a team-centric culture that values both collaboration and auton...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Administrative Assistant to the Principal - St. Pius X School

    Administrative Assistant to the Principal - St. Pius X School

    Archdiocese of Indianapolis • Indianapolis, IN, US
    serp_jobs.job_card.full_time
    Administrative Assistant To The Principal - St.Pius X Catholic School located on the Northside of Indianapolis is seeking an administrative assistant. This individual would support the principal, as...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_hours • serp_jobs.job_card.promoted • serp_jobs.job_card.new