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Office Manager
Office ManagerThe Jupiter Group, Inc • Houston, TX, US
Office Manager

Office Manager

The Jupiter Group, Inc • Houston, TX, US
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Job Description

About the Role :

We are seeking a detail-oriented and highly organized Office Manager to join our team in the staffing industry. This role is critical in ensuring smooth operations of consultant onboarding, payroll processing, and general office administration. The ideal candidate has strong administrative and organizational skills and enjoys supporting both consultants and internal staff.

Key Responsibilities :

Consultant Payroll :

  • Process weekly / bi-weekly consultant payroll accurately and on time
  • Maintain payroll records and address consultant inquiries regarding pay

Consultant Onboarding :

  • Oversee end-to-end onboarding for new consultants, ensuring compliance with company and client requirements
  • Collect, verify, and maintain all employment paperwork and records
  • Ensure all consultants are set up with necessary systems, timesheets, and reporting procedures

    • Compliance & Background Screening :

  • Coordinate background checks, drug tests, and employment verifications
  • Track compliance deadlines and ensure consultants remain in good standing
  • Partner with vendors to resolve any screening issues

    • Administrative & Office Management :

  • Maintain consultant and client files, both electronic and physical
  • Ensure accuracy of contracts, agreements, and documentation
  • Support internal staff with scheduling, reporting, and other administrative tasks as needed
  • Act as a primary point of contact for consultants regarding HR / payroll and onboarding matters

    • Qualifications :

  • Previous experience in the staffing, recruiting, or HR industry highly preferred
  • Strong knowledge of payroll processes and requirements
  • Excellent organizational and time management skills
  • High attention to detail with the ability to manage multiple priorities
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Strong communication and interpersonal skills
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