Job Description
Job Description
We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company.
The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure.
This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
Responsibilities :
- Greet all guests coming into the office and communicating with staff of guest arrival
- Organize office and assist associates in ways that optimize procedures
- Sort and distribute communications in a timely manner
- Create and update records ensuring accuracy and validity of information
- Schedule and plan meetings and appointments
- Monitor level of supplies and handle shortages within office, break rooms and mail room
- Resolve office-related malfunctions and respond to requests or issues
- Coordinate with other departments to ensure compliance with established policies
- Maintain trusting relationships with suppliers, customers and colleagues
- Assisting other departments with administrative tasks (phone calls, filing, mailings, etc.)
Skills :
- Proven experience as a back-office assistant, office assistant, receptionist or in another relevant administrative role
- Working knowledge of office equipment including mail machines, copiers and fax machines
- Excellent organizational and time management skills
- Analytical abilities and aptitude in problem-solving
- Excellent written and verbal communication skills
- Proficiency in MS Office and Google Suite Systems
Job Posted by ApplicantPro
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