Legal Administrative Assistant - HybridGP Strategies • Columbia, MD, US
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Legal Administrative Assistant - Hybrid
GP Strategies • Columbia, MD, US
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- serp_jobs.job_card.full_time
job_description.job_card.job_descriptionScheduling of department, corporate, and operations meetings Maintaining Central Legal Files, both paper and electronic Initial processing of requests received through the Legal Department MS Exchange inbox Preparing letters including, 401(k), stock issuances, business travel, etc. as well as maintaining the Legal Department's letter-log Responding to general requests from the Legal Dept's attorneys for administrative support, e.g., check requests, ordering supplies, FedEx air bills, following up on outstanding matters assigned to Operations for closure, etc. Coordinating messenger / delivery with agencies / embassies / etc. in support of international business travel and other legal matters Coordinating signatures of executives on corporate / corporate subsidiary documents and distributing final signed documents to the end-user via email and / or mail delivery Processing documents for notary, apostille and Embassy certifications, as needed. Maintaining a central library for legal forms, FAQs and contracts Maintain information / FAQs for proposal responses including litigation, officers, etc. Assist in the development and maintenance of the GP Legal intranet site. Managing monthly and quarterly legal invoices and purchase orders, as well as resolving processing and payment issues with accounts payable. Support the Company Secretary / Assistant Secretary in the preparation of board and committee minutes, shareholder meetings, governance documents, PowerPoint presentations, etc.
GP Strategies Corporation is a global workforce transformation provider of organizational and technical performance learning solutions. GP Strategies' solutions improve the effectiveness of organizations by delivering innovative and superior training, consulting, and business improvement services customized to meet the specific needs of its clients. Clients include Fortune 500 companies, automotive, financial services, technology, aerospace & defense industries, and other commercial and government customers. Additional information can be found at gpstrategies.com.
Minimum Qualifications
- 2-4 years' experience as a legal administrative assistant
- Experience in legal research, document maintenance and preparation
- Excellent speaking, writing and interpersonal skills
- Ability to communicate and work effectively with executive level management
- Strong organizational acumen, ability to prioritize and multi-task efficiently
- Proficient in Microsoft Office including Word, Excel, and Power Point
- Proficiency in Microsoft Teams and Sharepoint, a plus
- Notary in the State of Maryland, a plus
Duties
Diversity comes naturally to us at GP Strategies. With more than 4000 employees in over 30 countries, being diverse is second nature. Yet, it's more than just about location, our style focuses on performance and revolves around respect, fairness and working collectively to achieve our goals. We support our people, no matter who they are, or where they are from because they have different perspectives and attitudes. That's how ideas are born and enable us to work smarter.
GP Strategies is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, or marital status.
LI-LD1
About the company
GP Strategies is a leading workforce transformation partner. Our smart innovations can solve your workforce development and training challenges. Learn more.
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