Administrative Specialist

Administrative Specialist

The Administrative Specialist provides comprehensive administrative and operational support to ensure the smooth and efficient functioning of an office, project, or program. This role involves managing daily workflows, coordinating meetings and events, supporting process improvement initiatives, and serving as a key point of contact across multiple levels of the organization.

Key Responsibilities :

• Coordinate and manage office operations, including scheduling, meetings, events, and off-site activities.
• Draft, proofread, and edit correspondence and original written materials for leadership and team members.
• Oversee administrative projects such as office moves, construction, or renovationsensuring minimal operational disruption.
• Provide back-up administrative coverage across the work unit to maintain seamless support.
• Track and follow through on action items, tasks, and project deliverables to ensure completion and accountability.
• Interpret and apply established policies and procedures, addressing unique or complex situations as needed.
• Review documentation for accuracy and completeness, contributing to process improvement and quality assurance efforts.
• Serve as a liaison between staff, leadership, and external contacts, exercising professionalism, discretion, and sound judgment.
• Mentor and support less-experienced administrative staff, fostering consistency in processes and best practices.

Qualifications :